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field inspection management solution

One of the most demanding jobs is the job of inspectors. From food safety inspections to construction inspections inspectors are responsible for important tasks like recording regulatory compliance, code violations and creating detailed reports documented by proofs. All with the common goal of ensuring the safety of community. Last but not least inspection management requires traveling to inspection field that is organized often on tight inspection schedule. So a serious thought is needed when it comes to making the work of inspectors more efficient and at the same time less stressful.

Transforming outdated inspection systems into new ones is the general way to otpimise inspections. But what comes after that? What are the next best ways to support optimisation in inspection management?

The agility of using inspection management software manifests itself not only as a way to remove paper from the work processes, but also as a way to make inspection scheduling more optimal, filling detailed reports faster and covering more inspection sites for less time possible. In other words a good inspection management software will help inspectors to inspect more and work less.

Inspections with mobile devices

Inspectors who travel to make field inspections find benefit not only in the use of inspection management software per se. They find benefit in the agility of the concept of cloud-based platforms for inspection management. Which means that the benefits go beyond the software application and capture other uses as well – such as the use of mobile devices. Inspectors are often on the go and that’s why the use of mobile devices for inspection purposes is important opportunity for them. With tablets they can easily record inspections, take pictures, make notes, etc. while being on the move. This turns the usability of the inspection software into a very important aspect at the stage of testing the solutions of different vendors.

Related: The Importance Of Demo Testing Inspection Management Software

Paperless workflows go hand-to-hand with mobile devices in inspection management

Certain kind of inspections, especially the ones that ensure safety (food safety inspections, fire safety inspections, road safety inspections, playground safety inspections, etc.) involve a lot of paperwork. The complexity of such inspection processes is being optimized to great extent thanks to inspection management software solutions like Canalix.

Related: The Complexity Of Inspection Management Made Simple

Depending on the type of inspection, inspectors can eliminate the paper filling part by switching to electronic environment with pre-defined inspection checklist that is configured specifically for the type of inspection that is being made. The collected data can be shared instantly with relevant collaborators. And the best part is that no printing or reorganizing of paper documents is needed for that.

Real-time Inspection Scheduling In Inspector’s Pocket

field-inspection-management-software-canalix

Printing inspection schedules can lead to mistakes. Inspectors should always be well informed about their schedules. That’s why the allocation of cases is a very important feature for Canalix. Thanks to a sophisticated AI complexity scoring algorithm, Canalix allocates cases automatically to inspectors with relevant skillset and geo location. The allocation becomes visible real-time in inspector’s electronic calendar that can be accessed via tablet or smartphone. This intelligent way for inspection scheduling reduces the risk of making mistakes. Last but not least it improves overall the inspection planning and makes it easier for inspectors to cover more inspection sites by using less resources and less manual operations.

Are you looking for reliable inspection management software that will allow inspectors to do field inspections with mobile devices? Then Canalix may be a good fit for your purpose. Contact us now.

cloud in government - inspection management solutions

Government CIOs have a lot on their hands. Busting myths about cloud adoption is one of them for better or worse. Debunking myths requires their understanding. Even though it sounds like a minor thing to fix, there are myths that can slow down governments and enterprises on their road to digital transformation.

1. “Saving money is the only cloud adoption motive”

Cost-efficiency is important and cloud adoption is the best long-term direction to achieve it. However this is not the solely reasons that enterprises and government are turning to cloud. For decades there’s been stereotypes about the government that everything that happens there is slow and outdated. Cloud adoption is a key not only to cost-efficiency, but also to agility.

Government CIOs must look not only at financial cost-optimisation sheets, they must be looking beyond that. For this they need to analyse different use cases of cloud. In order for cost goals to be achieved, the usability of the cloud solution must be explored.

Related: How to approach cost-efficient cloud adoption

How to ensure that the cost optimisation goals will be achievable?

CIOs and digital transformation leaders must be aware of the importance of proof-of-concepts (PoC). This is a demo software that covers predefined use cases.

Example:
If you’re a CIO that is exploring opportunities for cloud adoption in government agency for food safety, you don’t just buy a software through online checkout. You run some meetings with the supplier of the cloud service and then you ask for PoC that can recreate a specific experience. This experience might be running an inspection management process with the supplier’s cloud software. This is one of the best ways to ensure that the cloud solution can actually deliver the cost-optimisation that is promised.

Related: The Importance of testing inspection software with PoC

Contact Canalix now if you’re looking for inspection software demo that can deliver specific use case.

2. “Cloud is the end goal”

Formulating a cloud strategy is important. Governments and enterprise that haven’t adopted cloud yet, must look at their strategy first. However, when the stage of implementing the cloud comes, the functional leaders must be aware of the end goal. And they must be educated that the cloud is just a means to achieving the goal. The goals may be agility, cost savings, resource utilization, improving the user experience for citizens, public servants, inspectors, etc.

Related: Understanding cloud strategy in governments

Implementing cloud solutions in governments is not a single warrior effort. It’s a group effort. That’s why CIOs must invest some time in making everyone involved in the implementation phase to understand the benefits that cloud will bring to the organization’s processes.

3. “Migrating to cloud is one-time effort”

Let’s say that a local government adopts cloud by using case management software. This is one path to cloud. But there are also many other different paths. If the local government has a successful use of the cloud case management software, it means that they should adapt cloud for other processes as well. This is the moment where CIOs must prepare the organizations to go along a new cloud transformation road.

Example:

Once the operation process of case worker is optimized via cloud solution, then it’s natural for the organization to optimize the rest of the processes. As a next step in this example it would be strategically smart to transform the work of inspectors by adopting inspection management software to fully leverage the cloud principle. This is a good example for long term digital transformation planning, that is designed to bring gradual improvements.

Related: How investing in cloud create saving for governments and enterprises

It other words it means that once a government successfully moves a process in the cloud, doesn’t mean that the work is finished. It means that work begins. This is a complex process. It means that the CIOs must be careful when choosing cloud supplier, because the supplier must be not only a service delivery entity, but also a great consultant and partner.

Get in touch with Canalix if you need to book a consultation for adopting cloud in the inspection management.

Contact us.

4. “Cloud is overrated, companies are moving away from cloud”

Companies are not moving away from cloud. On the contrary. Today the migration to cloud is safer than ever. This can be confirmed by data from a single google search. Actually we’ve written a dedicated blog post about the cloud adoption being a key player in the post-pandemic new normal.

Read it here: Cloud – the new normal of regulatory compliance (with insights from IT decision makers for cloud adoption)

5. “Our cloud strategy is to move one of our processes on the cloud”

Strategy is a big thing. It should set a long-term direction with end goals. CIOs in governments and enterprises are responsible for formulating the cloud adoption strategy. Along the way for achieving these goals, there must be strategic plans. These plans have the objective to set the right priority for cloud migration and to form a cloud implementation plan. They must not be mistaken for cloud strategy.

Related: Everything you need to know about cloud adoption

Summary

Setting apart myths from facts is a key step for ensuring that everyone understands the benefits of cloud. It all starts from the IT leaders in governments and enterprises, they formulate the strategy, they debunk the myths. The second figure next to them are the functional leaders of the different departments – inspectorates, financial departments, human resources, etc. Together with the IT leaders they must share a common understanding of the benefits of cloud. Ensuring that all levels of the organization – whether it’s public or private organization – understand the reality behind myths will enable organizations to fully leverage on the benefits of the cloud.

cloud inspection software canalix

Everyone have heard government leaders talking about cutting costs. This is a budgetary policy that is happening in every EU country. Now in times of global health, social and economic crisis, these conversations are taking place more often than ever. Making cuts in the budgets seems like a shortcut to getting numbers in order. But shortcuts are not everything. A long-term cost optimisation policy is the smarter way to go for a variety of reasons.

Shortcut plan vs long-term strategy?

The use of outdated systems in the public sector has led to reduction of the work load and challenged the efficiency of areas like regulatory enforcement in the peak of the covid-19 in Europe. More specifically the inspection management part of the regulatory agencies was challenged when strict social distance measures applied. This affected the citizens and the efficiency of the workforce, operating on the inspection management part.

Read now: A guide for finding the best inspection management software online

As a result there are a lot of conversation about cutting costs in government agencies now. However, optimizing costs is the direction for government agencies that are using outdated systems to run their processes.

“Government leaders often fall into “salami-slicing” budget cuts across the board. “Government leaders’ approach is to make incremental cuts to budgets areas across the board, rather than taking a more strategic cost optimization approach. These cuts can be particularly damaging to IT, derailing digital projects and ignoring the positive impact that budget spent on IT can have in reducing costs elsewhere in the organization.” says Cathleen E. Blanton, research vice president at Gartner.

Digital Transformation Drives Efficiency and Cost Optimisation

With the events that happened in 2020, government CIOs must evaluate whether the government agencies can deliver their services to the public with the current work model. After this assessment is made, the CIO must research alternative models of work. We’re living in the age of cloud technologies, so if we talk about transforming an overlooked field like inspection services, the cloud alternative must be on the top of the list.

Related: All you need to know about cloud adoption in government agencies

By researching cloud alternatives, CIOs must focus on the values of the cloud, but also to make sure that the new work models won’t be a challenge for the workforce. The values may vary. For example in the inspection management part the value may be about optimizing costs for travel of inspectors, in the case management part it may be about optimizing the processing time. The values vary at the different levels of government organizations. The good news is that with a good plan, CIOs may have an overview of the expected outcomes before buying a cloud software for inspections or for somethings else.

Related: Why is it a good idea to test a cloud software with PoC (proof of concept)?

Plan smart, implement cloud smarter

Adopting cloud for government agencies is not a simple task. It must be planned carefully and at different stages. If we look at the wholesome of processes behind regulatory enforcement, we will see room for different software solutions – inspection scheduling, inspection management, compliance management, case management, self-service portals and other e-government solutions. If the cloud implementation is planned to cover different solutions at different stage, then it will be one smart plan that will not only implement cloud, but will also do it in progressive way. It means that at every stage the workforce will be more mature to extract the values that are promised by the cloud.

The strategic approach of cost optimisation requires long term planning skills. This approach starts with formulating clear strategy and then implementing it.

Related: How to formulate cloud adoption strategy?

How to choose the right cloud service supplier?

There are hundreds of options on the SaaS market of cloud solutions for e-governments. However, when choosing a cloud service supplier, CIOs must look for something more than that. They need to identify a supplier, who is willing to be a partner and contribute to the planning of the most optimal cloud adoption plan.

Do you need help for cloud integration of inspection software and case management platforms for government agencies? Or you just want to start with gathering data via self-service portals and plan the further cloud adoption for other public services?

Contact us now.
myths ai inspections technology canalix

“The robots will replace humans and there will be no jobs for people”. In the distant past the unknown was a source for imagining evil powers that threaten everything that humans created. Today the new technologies serve as the new unknown and we create myths about them too. The myths have always been here to help us invent villains. But with more knowledge at our hands, we also got better at debunking them.

AI technologies are making its way in all levels of governments and enterprises today. That’s why it’s more and more important for CIOs to understand the value of AI without making wrong assumptions, based on myths. Are you ready to bust a few myths about AI with us?

Let’s start with myth #1:

AI can replace human thinking?

Artificial intelligence is called artificial for a reason. It can replace human intelligence up to a point. AI can learn how to execute tasks, but if the conditions of this task change, then AI will fail. To say that AI will replace human thinking sounds more like a Terminator movie plot and less like reality.

AI can learn things independently of human touch

AI technologies do not learn on their own. They need human control. The AI needs updates, constant integration of new knowledge, etc. That’s why when choosing an AI boosted software service, CIOs must pay close to attention to the technological state of the product they will use.

Related: Guide for finding the best inspection management software

AI makes decisions independently of humans

AI is data & rules-driven technology. Rules are defined by human experts. While the AI can independently solve simple tasks, based on pre-defined rules, sometimes there is complexity that is far beyond the capacity of AI. This is where human involvement is needed. We have a perfect example for the way AI can transfer the decision-making to a human party:

Let’s imagine that a citizen is filing an appeal for review to a government agency that is governing the field inspections. While the citizen files the data of his appeal on the front-end of the Agency’s website, on the back-end an AI is trying to categorise the complexity of the case based on the gathered data.

With a well defined set of rules, the AI would be able to set a relevant complexity score. If the case is too complex (above certain score) it will be send for review by human. If the case is simple enough for automatic processing through the AI, then it will be automatically allocated to an inspector and the inspection scheduling and execution will happen in the most optimal way.

Related: Learn more about inspection management and AI complexity score

We worked so far so good, so we don’t need AI

AI is not a magic that will instantly improve the business outcomes within an organization. Whether your company needs or does not need AI, it should be a decision based on data. In other worlds, every CIO must be able to answer why his organization does or does not need AI.

Having visibility on technologies and knowing how they can or can’t help on the strategy of the organization is important. The business needs are ever evolving and the decisions that are made today may not apply for tomorrow’s technological landscape. That’s why no matter where a government agency or an enterprise may stand in terms of adopting AI, they must have their research done.

Debunking myths is easy. Staying always alert to how technologies evolve is hard. Do you want to follow what’s new with AI and inspection software? Sign up for our newsletter.

Contact us now.
cloud adoption government agency inspection management

Cloud adoption is on the rise. The best moment for government CIOs to start asking questions about  how to include cloud in their strategy was few years ago. The next best moment for government CIOs is now.

What is cloud strategy in regulatory agencies?

Let’s start with what is not a cloud strategy. Cloud strategy is not a road that will solve all of the existing problems within the government agency. The strategy must be focused on transforming specific activities. The digital transformation may include only the inspection management processes in food agency for example, or case management in social care institutions. It’s crucial for CIOs to understand that cloud strategy doesn’t have to capture everything in the long term IT plan of the government agency. In a perfect world it’s good to have planned everything upfront, but this is rarely present in reality. That’s why it’s important for government CIOs to understand that they should not give up on cloud strategy just because their strategy doesn’t touch every process within the organization.

Who must be involved in the efforts of setting a cloud strategy in government agency?

We already talked in our blog about the best way to find good cloud software for government agencies. It outlines a step-by-step guide for finding good egovernment cloud software online. But when it comes to strategy there are also steps that should be outlined.

The formulation of cloud strategy is a group effort. A key part of the strategy is to form a dedicated team. Most of the organizations engage variety of IT roles in this team (people responsible for IT security, operations, etc.). But the cloud strategy team must not be limited only to IT roles. For example, HR leads in the team can help the workforce transition in the cloud at later point, the finance leads can advise on costs and savings, etc.

government cloud strategy inspection management

After cloud strategy comes cloud implementation

After the CIO has a cloud strategy it’s time for cloud adoption (or implementation). The implementation part is where the team actually starts to act toward adopting the cloud. The difference between cloud strategy and cloud implementation plan is that the strategy is clear and concise and serves as a foundation for adopting cloud for all activities within the organization. If we talk about cloud implementation for inspection software then the implementation plan must be aligned with the cloud strategy. If we talk about cloud implementation for case management, the implementation plan must aligned with the cloud strategy.

 

It can be presented with this Gartner figure:

cloud implementation plan government

Related: Everything you need to know about cloud adoption in government

Not having a cloud strategy in 2020 is not a thing that government agencies in EU should be proud of. This is why government agencies and their CIOs should start working on their cloud strategy now. Being late for the cloud party creates additional layer of urgency for CIOs to understand the meaning of cloud strategy and why it is different from implementation plan. If the government agencies follow clear cloud strategy, then they will avoid the unplanned ad-hoc costs that may emerge in the cloud implementation of different activities at different point in time. Last but not least, by having a clear strategy at hand, every functional lead involved in the cloud adoption team will be able to use his own imagination on  how cloud can be used in their operations.

Are you a CIO looking for help with cloud strategy and cloud implementation in government agency?

Contact us now.

 

 

The cloud adoption is an ongoing rising global trend. In both the public and the private sector the trend of shifting towards cloud adoption is visible. According to Gartner, across all industries, companies spend an average of 20.4% of their IT budgets on cloud. If we look at the government area, the percent varies as follows:

  • Local governments spend an average 20.6% of their IT budgets on cloud
  • National governments spend 22% of their IT budgets on cloud.

Why governments shift their IT infrastructures to cloud?

This big question has a simple answer: cloud delivers digital government services efficiently and at low costs. This answer backs-up Gartner’s forecast that the worldwide public cloud services market will grow 17% in 2020 to total $266.4 billion, up from $227.8 billion in 2019.

How cloud adoption is shaping EU’s digital future?

The digital transformation of governments in Europe has three clear goals, that are outlined in the European eGovernment action plan 2016 – 2020.

  • Reduce administrative burdens
  • Improve the quality of interactions with government
  • Removing existing digital barriers.

The industrial revolution of our time is digital. As companies aim to scale up across the Single Market, public e-services should also meet today’s needs: be digital, open and cross-border by design. The EU is the right scale for the digital times.
― Andrus Ansip, Vice-President for the Digital Single Market

egovernment action plan regulatory agencies cloud

eGovernment Action Plan 2016-2020 acknowledges the digital opportunities and sets a vision that aims to make government agencies and institutions in EU open, efficient, providing personalized, user-friendly, end-to-end digital services to all citizens and businesses within the bloc.

What is the economic impact of cloud adoption in government agencies?

The cloud adoption in the public sector contributes to a more cost-efficient future of the public services through e-government. The cost saving efforts are mainly focused at optimizing the resource utilization. But this is not the only benefit, even though it is the most direct one when it comes to adopting cloud in the public sector. In the post-pandemic reality the functioning of institutions should be a priority number one. In case of other waves of infections and returning to restrictive measures, the IT infrastructure of government agencies must allow its workforce to continue working efficiently. With old legacy systems that is a big challenge, but for governments that adopted cloud, this will not be an issue.

Related: Cloud solutions for inspection management – the new normal for regulatory compliance

The bottom line is that the broad adoption of cloud services in the public administration (whether it is regulatory agency, local government or central government), eases the access of companies and citizens to the services that they need from the public sector. Even in times of social distance rules.

What is the macroeconomic benefit of cloud adoption?

Cloud adoptions is the way towards productivity. This is a healthy boost for every economy in the world that drives innovation and positive transformation. The workforce can operate faster, more efficiently and more cost-effective. These benefits doesn’t reduce their strength even in times of lockdown because of the flexibility that is at the core of cloud. For example, the inspection management of regulators can be transformed entirely digitally. All of the case and document management can be digitalized, the inspectors can access their cases digitally via the cloud – any time, any place, any device. And it all can happen by keeping the necessary security protocols.
The inspection area of public services is a perfect example for digital transformation that fits the visions of the eGovernment Action Plan even in times of global pandemic.

Related: 5 priorities for regulators after the pandemic

According to Gartner almost half of government organizations are actively using cloud services. The natural evolution of the market will continue to develop the cloud area. The more we go into the future, the need of cloud adoption in governments will become more pressing. The governments’ information officers need to press the cloud adoption button before it starts pressing them. If you’re on the search for cloud egovernment solutions with focus on inspection management and case management, contact us for a free consultation now.

inspection management system canalix

While businesses are moving on in the post-pandemic reality, digital transformation experts in public organisations are also looking for ways to transform their organizations. The main goal is to provide the better functioning of organisation in the post-pandemic new normal.

By now digital transformation decision makers should have re-evaluated the operations of their public organization. What’s next is for them to set a strategy and prioritise the actions they need to take. In an overlooked field such as inspection management, digital transformation may be a bigger challenge. That’s why we dedicated this blog post to three burning questions that need to be answered before setting in motion a plan for transforming the inspection regime in regulatory agencies.

1. Resilience factors in the inspection transformation

Regulatory agencies are integral part of the public sector. They can’t stop their work. But when challenges like global pandemic appear, regulators need to restructure and reorganize their inspection processes in two directions:

  • The employees (inspectors, administration, etc.) must be allowed to work in safe way, following social distance rules.
  • The citizens must be able to communicate with the regulatory agency’s units in order to request the service they need.

So to evaluate the resilience factors on regulatory agencies’ inspection process during the lockdown measures, means to evaluate what helped inspectors and administration staff to do their job. For example: some regulatory agencies with existing digital infrastructure and inspection software may have easily moved their work in home environment. But other government agencies that are not that up to date with their IT infrastructure had probably had to work with reduced working hours and workforce in order to comply with the social distance rules. So every digital transformation expert, coming from government agency, must be ready with list of evaluation of the resilience factors that had positive influence on the inspection performance during the lockdown period.

Related: 5 Priorities For Regulators After Covid-19

2. Was the decision-making process fast enough?

How long did it take to the organization to respond to the challenges of the lockdown? Did you have to wait for decision to be made by your organization on centralized level? Waiting for centralized response to the new challenges may not be the most optimal approach. That’s why the decision-making in crisis should be made independently of the centralized government unit. In terms of strategy this is the better approach. The government agencies that already run their inspection management process with updated system will be able to transform their work mode faster than the ones that are with more outdated inspection program.

Not making the right decision on time will probably result in wasted time. The opposite scenario, backed with updated inspection system, will not only spare your organisation the waste of time, but can also improve the productivity. For that to happen, there must be clear evaluation of the challenges and opportunities that emerge during health crisis induced lockdown.

Related: Ready-made vs Custom Software – Which One is Better For Inspection Management?

3. What are the actual options for digital transformation of the inspection process?

The global pandemic is inducing global digital transformation. There are thousands of solution on the market. But when we talk about regulatory agencies, the process of choosing a proper software solutions becomes more serious matter. And when the software solution must be an inspection optimization one, things become even harder. Digital transformation leaders must be up to serious research for good inspection software. One that provides security, usability and flexibility. In order to find a good inspection solution,

Related: How do you test an inspection software?

Are you a digital transformation expert looking for the best inspection software? Start with our Guide for finding the best inspection management software. And if you want to know more, then contact us directly through our form here.

inspection management software

Ready-made or custom software? This is a very complex question. Its answer isn’t and shouldn’t be over simplified with a yes-or-no answer. Since this is one frequently asked question from our clients, we decided to explore in depth the values of these particular types of software solutions and where inspection management stands between these two diections.

Related: Case Management for Government – Custom Software or SaaS Solution?

What is a ready-made software?

Let’s say that you’re looking for an inspection management software for government agency’s needs. The logic dictates that you would find the right solution if taking one of the following pathways:

  • to search for an existing product that can solve the inspection problems you’re trying to solve
  • to search for an IT company that can build and deliver an inspection software, that is designed according to the requirements you have.

The first pathway is the one that leads to ready-made inspection software. This kind of software solutions are characterized mostly by their flexibility. It means that you can start using the software really fast compared to waiting for building of inspection software from the ground-up.

Related: Cloud Inspection Solutions – The New Normal For Regulatory Compliance

What is a custom software?

The custom software is a software that is being developed just for you. In this case if you need an inspection software for the public sector, your approach will be to choose a software development company and to start a very long process of requirements gathering and process designing. The building of inspection software from the ground up means that the development company will have to invest significant time in acquiring the knowledge they need for the field they’re about to work on.

Ready-made software vs custom software vs inspection software

Even though ready-made solutions and customs software are two different directions, they may intersect. An intersection point between these two approaches is what we’d call the best solution for the public sector. This is so because when we talk about highly specific niche such as inspection management, a ready-made solution will be able to deliver the specific requirements in the same way that a custom software would. At the same time the ready-made option will provide more value than the custom software development in terms of flexibility and usability.

A ready-made inspection software that has the value of custom-build solution? Does it exist?

Canalix is an inspection management software that is developed based on solid experience in developing optimization solutions for the public sector. That’s why the specific expertise of the development team of Canalix provides the values of a custom software and deliver it with the perks of ready-made solution.

So if we get back to the questions: ready-made or custom software is better for inspection management, the answer will be: it depends. If you’re eager to learn more about the values that Canalix can bring to your inspection & compliance process, contact us now.

Read also: The Ultimate Guide For Searching The Best Inspection Software Online

inspections automation canalix

Like it or not the new normal is here. And it splits the world on two – the ones that adapted to it and on the ones that didn’t. A lot of researches are suggesting that the new normal is here to stay. In other words it’s digital transformation time for the ones who are not there yet.

When we look at the regulatory compliance picture, we will see that government agencies are little bit behind in terms of digital transformation that would allow them to adapt their work if a second covid-19 wave strikes. They know their problem, they know they need to adapt their inspection process to the new reality, but do they know how to set up their priorities right?

Related: What’s the New Normal For Regulatory Compliance?

This new situation is complicated everywhere. So of course it’s not the easiest thing on Earth to set up new priorities during coronavirus times, because priorities can change quickly as well. Based on insights gathered by our Canalix customers, we decided to describe 5 priorities that regulators should set in their plan for transforming the inspection model.

1. Focus on security

It’s pretty obvious that when it comes to digitally transforming the inspection work of government agencies, security must be a top priority. So if you wonder how to move inspections from manual handling to automation, then your answer is cloud technology.

Related: Cloud Inspection Platforms – The Solution For Regulators After The Pandemic?

2. Control the costs

Different inspection software tools have different prices. However, when searching for good inspection services, you should be alert if the software you’re eyeing offers flexibility in the prices of its services. It means that the best solution for you in terms of cost management would be a solution that can meet your needs on an appropriate level of cost. Government agencies don’t have to pay for inspection software that is designed to the highest level upfront.

This is why your focus should be on cloud inspections. Cloud solutions are usually more flexible in their range of services than tailor-made on-premise software solutions.

Related: Tailor-Made On-Premise Software vs. Cloud-Based SaaS Solutions

3. Have a plan for remote working

The people who had to change their work model for one night, know what we’re talking about here. Recently we read an article that people who watch post-apocalyptic movies were better prepared for the covid-19 outbreak than the others. We can apply the same logic to organization who have experience with remote working models – the organization that already have an experience with remote working (even if it’s just once monthly) were supposedly  more prepared than the others.

4. Think about the customers

Who are the customers of governments? The citizens. How can citizens connect with regulators when government agencies are working remotely? Via self service portals.

Related: Why Self-Service Portals Matter For Inspection Management

5. Don’t wait

The global situation is still fragile and unpredictable. It is a responsibility of the governments to be prepared to serve their citizens in all case scenarios. Digital transformation doesn’t happen overnight. But starting today means that you have a plan. And having a plan means to have a key to solving the problems of the current environment. Are you ready to not wait with your plan anymore? Start with our guide for finding the best inspection software.

ai in inspections canalix

It’s halfway through 2020 and so many things happened so far. With the rapid changes in the work culture all around the world, Lewis Carol’s famous quote from Alice, “we must run as fast as we can, just to stay in place” rings specially true. From the insights the many enterprises and governments around the world are giving, these new changes are here to stay. Or said otherwise: the new work models are here to stay. The sooner companies and organization come up with optimized solution for their new work routines, the better outcomes they may expect in case of a second wave of covid-19 outbreak.

Related: SaaS Inspection Platforms – The Solution for Regulators and Enterprises After Covid-19

The benefits of AI in compliance management are nothing new for big enterprises. In the past few months of dynamic changes enterprises started appreciating even more the value of AI in compliance management. But for conservative organizations like government agencies, the level of adoption of technologies like AI in the inspection model is not the same. With the growth of interest towards inspection software solutions, grows the number of questions that decision makers on digital transformation in government agencies are asking.  So here are 4 frequently asked questions that we prepared for them.

1. Why use AI in inspection management and not stick to the old manual way of inspections?

The old ways are the gold ways. But not always. When unprecedented changes happen outside the organization, the old ways may turn into annoying limitations. So is the case with the manual inspections. They require a human judgement for every step of the inspection process. It is great to have the resource to designate a human to make judgement on complex cases. But in a future where the work from home model is the new normal, the manual way is no longer an optimal way for inspections. That’s why it’s great to have technologies like AI that can turn even complex processes into faster and better version of themselves.

Related: The Complexity of Inspection Management Made Simple

2. How expensive it is to use AI in inspection management?

The use of AI in inspections is supposed to lower the costs of government agencies. There are two big reasons for that. The manual inspections require the time and efforts of multiple specialists with different level of competence. While AI can take over complex processes like the allocation of cases to the right inspectors and reduce the operational time from days to hours. And this is not the best of it. Thanks to a sophisticated complexity scoring mechanism, Canalix’ inspection management system is looking for the most optimal scenarios where resources like transportation expenses can be utilized more efficiently. So the only thing that AI in the inspection model can do to your company’s expenses is to lower them.

Related: How Can AI Transform Inspections?

3. Is it really a good idea to trust a machine with the inspection process?

Thanks to the popular culture, the collective conscious is constantly associating the archetype of robots that take over control over the humans with AI. However, when we talk about AI in inspections, we don’t talk about movie robots. We talk about smart technologies, build by other humans that are designed to make the work process smarter. Since inspection management is a complex matter, sometimes the human judgement is necessary. That’s why the AI of Canalix is build to be smart enough to send cases that are above certain complexity to humans.

4. How to get started with using AI in inspections and compliance management?

If you’re looking for inspection software that offers AI optimization, contact us now. We will tell you more about our product. You can even get to test it. Learn more about the importance of testing a demo of inspection software.