cloud inspection software canalix

Everyone have heard government leaders talking about cutting costs. This is a budgetary policy that is happening in every EU country. Now in times of global health, social and economic crisis, these conversations are taking place more often than ever. Making cuts in the budgets seems like a shortcut to getting numbers in order. But shortcuts are not everything. A long-term cost optimisation policy is the smarter way to go for a variety of reasons.

Shortcut plan vs long-term strategy?

The use of outdated systems in the public sector has led to reduction of the work load and challenged the efficiency of areas like regulatory enforcement in the peak of the covid-19 in Europe. More specifically the inspection management part of the regulatory agencies was challenged when strict social distance measures applied. This affected the citizens and the efficiency of the workforce, operating on the inspection management part.

Read now: A guide for finding the best inspection management software online

As a result there are a lot of conversation about cutting costs in government agencies now. However, optimizing costs is the direction for government agencies that are using outdated systems to run their processes.

“Government leaders often fall into “salami-slicing” budget cuts across the board. “Government leaders’ approach is to make incremental cuts to budgets areas across the board, rather than taking a more strategic cost optimization approach. These cuts can be particularly damaging to IT, derailing digital projects and ignoring the positive impact that budget spent on IT can have in reducing costs elsewhere in the organization.” says Cathleen E. Blanton, research vice president at Gartner.

Digital Transformation Drives Efficiency and Cost Optimisation

With the events that happened in 2020, government CIOs must evaluate whether the government agencies can deliver their services to the public with the current work model. After this assessment is made, the CIO must research alternative models of work. We’re living in the age of cloud technologies, so if we talk about transforming an overlooked field like inspection services, the cloud alternative must be on the top of the list.

Related: All you need to know about cloud adoption in government agencies

By researching cloud alternatives, CIOs must focus on the values of the cloud, but also to make sure that the new work models won’t be a challenge for the workforce. The values may vary. For example in the inspection management part the value may be about optimizing costs for travel of inspectors, in the case management part it may be about optimizing the processing time. The values vary at the different levels of government organizations. The good news is that with a good plan, CIOs may have an overview of the expected outcomes before buying a cloud software for inspections or for somethings else.

Related: Why is it a good idea to test a cloud software with PoC (proof of concept)?

Plan smart, implement cloud smarter

Adopting cloud for government agencies is not a simple task. It must be planned carefully and at different stages. If we look at the wholesome of processes behind regulatory enforcement, we will see room for different software solutions – inspection scheduling, inspection management, compliance management, case management, self-service portals and other e-government solutions. If the cloud implementation is planned to cover different solutions at different stage, then it will be one smart plan that will not only implement cloud, but will also do it in progressive way. It means that at every stage the workforce will be more mature to extract the values that are promised by the cloud.

The strategic approach of cost optimisation requires long term planning skills. This approach starts with formulating clear strategy and then implementing it.

Related: How to formulate cloud adoption strategy?

How to choose the right cloud service supplier?

There are hundreds of options on the SaaS market of cloud solutions for e-governments. However, when choosing a cloud service supplier, CIOs must look for something more than that. They need to identify a supplier, who is willing to be a partner and contribute to the planning of the most optimal cloud adoption plan.

Do you need help for cloud integration of inspection software and case management platforms for government agencies? Or you just want to start with gathering data via self-service portals and plan the further cloud adoption for other public services?

Contact us now.
cloud adoption government agency inspection management

Cloud adoption is on the rise. The best moment for government CIOs to start asking questions about  how to include cloud in their strategy was few years ago. The next best moment for government CIOs is now.

What is cloud strategy in regulatory agencies?

Let’s start with what is not a cloud strategy. Cloud strategy is not a road that will solve all of the existing problems within the government agency. The strategy must be focused on transforming specific activities. The digital transformation may include only the inspection management processes in food agency for example, or case management in social care institutions. It’s crucial for CIOs to understand that cloud strategy doesn’t have to capture everything in the long term IT plan of the government agency. In a perfect world it’s good to have planned everything upfront, but this is rarely present in reality. That’s why it’s important for government CIOs to understand that they should not give up on cloud strategy just because their strategy doesn’t touch every process within the organization.

Who must be involved in the efforts of setting a cloud strategy in government agency?

We already talked in our blog about the best way to find good cloud software for government agencies. It outlines a step-by-step guide for finding good egovernment cloud software online. But when it comes to strategy there are also steps that should be outlined.

The formulation of cloud strategy is a group effort. A key part of the strategy is to form a dedicated team. Most of the organizations engage variety of IT roles in this team (people responsible for IT security, operations, etc.). But the cloud strategy team must not be limited only to IT roles. For example, HR leads in the team can help the workforce transition in the cloud at later point, the finance leads can advise on costs and savings, etc.

government cloud strategy inspection management

After cloud strategy comes cloud implementation

After the CIO has a cloud strategy it’s time for cloud adoption (or implementation). The implementation part is where the team actually starts to act toward adopting the cloud. The difference between cloud strategy and cloud implementation plan is that the strategy is clear and concise and serves as a foundation for adopting cloud for all activities within the organization. If we talk about cloud implementation for inspection software then the implementation plan must be aligned with the cloud strategy. If we talk about cloud implementation for case management, the implementation plan must aligned with the cloud strategy.

 

It can be presented with this Gartner figure:

cloud implementation plan government

Related: Everything you need to know about cloud adoption in government

Not having a cloud strategy in 2020 is not a thing that government agencies in EU should be proud of. This is why government agencies and their CIOs should start working on their cloud strategy now. Being late for the cloud party creates additional layer of urgency for CIOs to understand the meaning of cloud strategy and why it is different from implementation plan. If the government agencies follow clear cloud strategy, then they will avoid the unplanned ad-hoc costs that may emerge in the cloud implementation of different activities at different point in time. Last but not least, by having a clear strategy at hand, every functional lead involved in the cloud adoption team will be able to use his own imagination on  how cloud can be used in their operations.

Are you a CIO looking for help with cloud strategy and cloud implementation in government agency?

Contact us now.

 

 

inspections automation canalix

Like it or not the new normal is here. And it splits the world on two – the ones that adapted to it and on the ones that didn’t. A lot of researches are suggesting that the new normal is here to stay. In other words it’s digital transformation time for the ones who are not there yet.

When we look at the regulatory compliance picture, we will see that government agencies are little bit behind in terms of digital transformation that would allow them to adapt their work if a second covid-19 wave strikes. They know their problem, they know they need to adapt their inspection process to the new reality, but do they know how to set up their priorities right?

Related: What’s the New Normal For Regulatory Compliance?

This new situation is complicated everywhere. So of course it’s not the easiest thing on Earth to set up new priorities during coronavirus times, because priorities can change quickly as well. Based on insights gathered by our Canalix customers, we decided to describe 5 priorities that regulators should set in their plan for transforming the inspection model.

1. Focus on security

It’s pretty obvious that when it comes to digitally transforming the inspection work of government agencies, security must be a top priority. So if you wonder how to move inspections from manual handling to automation, then your answer is cloud technology.

Related: Cloud Inspection Platforms – The Solution For Regulators After The Pandemic?

2. Control the costs

Different inspection software tools have different prices. However, when searching for good inspection services, you should be alert if the software you’re eyeing offers flexibility in the prices of its services. It means that the best solution for you in terms of cost management would be a solution that can meet your needs on an appropriate level of cost. Government agencies don’t have to pay for inspection software that is designed to the highest level upfront.

This is why your focus should be on cloud inspections. Cloud solutions are usually more flexible in their range of services than tailor-made on-premise software solutions.

Related: Tailor-Made On-Premise Software vs. Cloud-Based SaaS Solutions

3. Have a plan for remote working

The people who had to change their work model for one night, know what we’re talking about here. Recently we read an article that people who watch post-apocalyptic movies were better prepared for the covid-19 outbreak than the others. We can apply the same logic to organization who have experience with remote working models – the organization that already have an experience with remote working (even if it’s just once monthly) were supposedly  more prepared than the others.

4. Think about the customers

Who are the customers of governments? The citizens. How can citizens connect with regulators when government agencies are working remotely? Via self service portals.

Related: Why Self-Service Portals Matter For Inspection Management

5. Don’t wait

The global situation is still fragile and unpredictable. It is a responsibility of the governments to be prepared to serve their citizens in all case scenarios. Digital transformation doesn’t happen overnight. But starting today means that you have a plan. And having a plan means to have a key to solving the problems of the current environment. Are you ready to not wait with your plan anymore? Start with our guide for finding the best inspection software.

compliance management systems canalix

The landscape of bank compliance management is one of the most regulated ones. New regulations are constantly being rolled out to the sector. These rapid and dynamic changes make the banks a great canvas on which you can observe the transformative power of the compliance management software.

A recent study that was published by CSIweb.com: What will be the top banking priorities of 2020, shows that regulatory compliance is among US banking institutions’ top priority. The data of the research shows that:

  • 75% of banks spend up to 20% of their budget on regulatory compliance
  • 75% of banks are planning to spend up to 40% of their budget on compliance and cyber security
  • 72% of bank executives said they will spend up to 20% of their budget on cyber security

The fluidity of the compliance environment in financial institutions is a stable proposition for dynamic changes in the government regulatory landscape too. One of the trends that is being observed in government regulators is their growing comfort about new technologies as AI and data automation in the finance sector. Government agencies are a conservative field, but they are demonstrating a will to support the adoption of new technologies in the compliance management operations of banks.

Related: How can AI transform inspections in regulators and enterprises?  

Is there a reciprocity of new tech adoption between banks and regulators?

On the other hand the acceleration of using cutting edge technologies like AI in the banking sector is creating a growing level of reciprocity. It means that regulatory agencies are also transforming by adopting new technologies in their inspection management process. For example our product Canalix – a cloud inspection solution successfully brings AI and data automation in government agencies as a result of their effort to move away from outdated legacy systems.

By updating their compliance management systems, regulators are not only responding to the upgrades that banks are investing in. Regulators are also realizing the need to shift their priority away from old legacy compliance systems and move it towards cloud-based solutions.

Is Covid-19 going to influence the adoption of new technologies in compliance management?

The CSI report was published in the end of 2019. It doesn’t capture the current shifts that are a result from the covid-19 crisis. However, looking at other reports that suggest growing use of cloud-based SaaS technologies, it’s a safe bet to say that regulatory compliance is about to come more into focus for the near future.

Related: Why SaaS inspection platform are the right solution for regulators after the pandemic?

The dynamic changes in regulations in the financial field may be a big drama for banks and other financial institutions. But the growing level of adopting new inspection and compliance management systems from both: regulators and banks may make the drama a little bit more enjoyable.

Are you a financial regulator, looking for inspection management solution? Or a bank institution that needs to upgrade their compliance management system? Contact us now.

The landscape of inspection software solutions is big and full of varieties. This is why everyone who is researching this field is likely to be armed with many questions. However, once all of the questions are asked and answered, there comes the next stage – testing a demo of the inspection software. This is an effort that will take a certain investment of time. But the pay off of this investment will be worth, because of these benefits:

1. You will test a real-case scenarios

Have you prepared your list of problems that you’d like to solve with inspection and compliance management software? If not, you can read our guide for searching inspection optimization solution and start listing all of the problems you’d like to solve. Once you’re ready with this list, you’ll be able to evaluate the efficiency of the software by testing it.

The demo testing of an inspection software lets you experience in practice the power of operational optimization – whether it is optimization of inspection scheduling, inspection planning, etc. The bottom line is that a well build Proof of Concept will give you a good taste of the real benefits that your organization can reap in the long run.

As a cloud inspection platform, Canalix can build demos that are in familiar environment for the customers. This allows them to experiment with the inspection software and get a real taste of it.

2. You will find answers by yourself

It’s one thing to have questions and hear the answers from someone who is selling your something. It’s another thing to find the answers by yourself and have a double confirmation of what you have been told. Worst-case scenario: you will know what wouldn’t work for you. Best case scenario:  you will be able to imagine what other benefits are there for your organization. In other words: both scenarios are win-win.

Related: Read Why PoC’s of Inspection & Compliance Management Are Important

3. Focus on the specific needs of your organization’s inspection regime

We believe that a good partner can upgrade your ideas in unexpected ways. That’s why in our practice the building of a PoC is a process that starts with interaction with our customers. The point of this interaction is the precise extraction of the client’s requirements and goals. When the PoC is ready to be demonstrated, the client will be able to test a demo solution that is customized for his inspection model.

The bonus side is that based on the quality of the PoC demo, the client can make more informed judgement. However, there’s one important side question: what if you test two different products with PoC and the experience with both of them is flawless? In this case you should decide which one of the two PoC demos was more easy to experiment with.

4. Decide if the software is worth the price

Last but not least, testing a demo version of a software is the best way to tell if it’s worth the price.

Are you looking for:

  • inspection management software
  • case management solutions
  • compliance management platform
  • self-service portals solution?

Do you have a list of inspection software requirements waiting to be turned into beautiful PoC? Do the first step and contact us now. The rest is easy.

 

cloud inspection solutions

In our previous article we wrote about the reasons why SaaS solutions are smart choice for transforming the inspection management model. The 2020 pandemic is expected to accelerate the use of SaaS platforms. This is so mostly because SaaS solutions are offering fast and easy solution for working outside the premise of the office. This kind of flexibility is strongly needed by the regulated industries and the regulators themselves. Especially the part of them that uses old systems that can’t provide functional integrity in the post pandemic new normal.

Related: How SaaS inspection platforms are providing security and productivity boost to the regulators?

The post covid-19 acceleration in the use of SaaS solutions is yet to be measured. What’s clear as of now is that the use of cloud-based inspection solutions is one of the optimal shortcuts to efficiency in the work-from-home era.

A survey of over 820 IT decision makers conducted in March by 451 Research (now part of S&P Global Market Intelligence), titled Voice of the Enterprise: Digital Pulse, Coronavirus Flash Survey March 2020, brings insights that some of the transformations, imposed by the pandemic are likely to have a long lasting effect. That’s why the planning of the future of enterprises and governments must be long-term.

cloud inspection solutions and management

This graph was taken from the “Voice of the Enterprise: Digital Pulse, Coronavirus Flash Survey March 2020”.

What does long-term means for the regulatory compliance & inspection industry?

Simply said it means that enterprises and government agencies that were using old systems (inspection software, case management systems, bpm, etc.) prior the pandemic, should fundamentally rethink their systems for the future. Productivity and security are the first important issues that should be resolved in crisis-induced transformation. These problems are important and their solving is a really great progress for the companies that look forward temporary solution. But looking at the bigger picture, there are other benefits at hold  in the using of cloud-based SaaS solution. If we look at Canalix’ costumer’s data, the list of benefits goes beyond productivity and security:

• Up to 75% of submissions can be processed automatically and up to 60% reduction in process time
• Up to 50% reduction in inspection report writing time
• Up to 40% reduction in total travelled distance
• Planning of inspectors reduced from days to seconds
• No wasted time by wrongly skilled inspectors send on-site

Related: The Benefits of Using Inspection Software In Regulatory Compliance

However, the real value of these efficiency improvements can be experienced only if the implementation of the new cloud-based inspection model is a long-term strategy. If we look at the benefits from the perspective of long-term value, we will go beyond productivity and security straight into the field of cost cutting:

1. Reduction of costs for maintaining hardware

The use of cloud-based inspection solutions leads to cutting the costs for maintaining the hardware that ensures server infrastructure on-premise. The larger the enterprise, the bigger the cut of the costs. In the post pandemic world where the new normal will include more work from home, the efficiency and costs optimization can walk hand by hand. In the world of inspection management and regulatory compliance, SaaS solutions can realize this promise fast and secure.

2. Reducing the time and cost of training

Talking of fast, you probably wonder what’s the meaning of the fastness in terms of cloud-based inspection software. The development and implementation of tailor-made software solution can take months to years. In more conservative environments such as the public regulators, the training of staff is also a challenge. This whole set up process can be reduced literally to days and hours if a reliable SaaS platform is involved.

Related: Choosing Inspection Software: Tailor-made or SaaS solution?

Of course, specific industries as the regulatory enforcement have more specific needs than a regulated business enterprise. SaaS platforms allow customization that can fit better the specifics of the inspection management field.

Related: Industry-specific vs all-purpose inspection platforms

The conversation about benefits from using cloud-based SaaS inspection software could be endless. Whether we talk about obvious advantages of the SaaS model or not that obvious, the current growth in the use of these platforms proves that there’s a big value in their usability. Facing a future where the remote work model is one of the most viable ones, makes the need of reinventing the traditional work models more urgent.

Do you want to experience first-hand the steps to migrating inspections and regulatory compliance to a cloud service? Contact Canalix now.