Since the pandemic hit, the impacts of resource-constrained scheduling became a pest to many organisations with costly caseworkers. The bright side is that this crisis presents many long-term resource scheduling optimisation opportunities. The question is whether the organisation would recognise such opportunities or not.

What is the problem with resource-constrained scheduling?

Many of our solutions focus on delivering resource optimisation to public sector organisations. Such organisations include regulators dealing with limited resources – technicians, inspectors, equipment, technology. Those constraints put them into a situation where all of their resources are suffering work overloading, or the workload is missing balance. Some resources are overbooked with jobs, while others are not using their time on work that matters. Eventually, resource scheduling under constraints leads to inefficiency and productivity suffers. 

The opportunity such situations pose to organisations is that they can decide to change their work model to accommodate their resource constraints in a way that will combat inefficiency and optimise operations in a sustainable way that will bring long-term cost reduction and productivity boost.

How to tackle resource-constrained job scheduling?

Organisations under resource constraints usually need a digital transformation of some of their processes. These customers are generally looking for quick results, and therefore full-stack digital transformation is not the thing they need. Our approach in such a situation is focused on analysing the area that would have the more significant impact in terms of resource scheduling optimisation. 

Helping customers overcome the limitation of resource scheduling with modular digital transformation delivers fast and visible results. This approach is a good tactic because when early wins are visible, they serve as evidence for further digital transformation endeavours. After all, the trust of the leadership is already won.

Here are four benefits of approaching modular digital transformation the combat the impacts of resource-constrained scheduling. They are achievable through the resource optimisation software Jobtimizer, developed by Canalix.

Jobtimizer - Your AI-Enhanced Resource Scheduler

Read more: 7 resource management software tools to look for in 2022

4 digital transformation benefits solving resource-constrained scheduling.

  1. Minimise work overload, overbooking and delays in schedules.

Transforming the resource scheduling to consider multiple constraints like availability, geo-location, required accreditations, complexity, etc., can deliver the shortest schedules with the available resources. By reducing the travelling time between jobs, prioritising high-risk cases over low-risk ones and considering resources’ certifications, the efficiency of operations has a good ground for optimisation and delivering quick wins. For example:

  • Reducing the delays
  • Overwork is rarely registered
  • Keeping deadlines and allowing costly resources to focus on work that matters

2. Avoid the traps of re-scheduling

When a last-minute change occurs, it’s hard to make a new schedule without causing delays and other disruptions. When we have limited resources, schedule changes have a more critical impact on efficiency. That’s why the resource scheduling system needs to be backed by advanced technologies that may automatically shuffle resources and schedules to reflect real-time changes.

Read more: Why real-time data is important for efficient inspection tracking system?

For example, Jobtimizer’s job scheduling process is done by an AI engine that automatically calculates the changes in real-time. The AI produces a new optimal schedule that reflects the changes for seconds. With this technology, we can avoid disruptions and even improve the new plan compared to the previous one. 

3. Adopting new operation models 

The modular digital transformation approach allows organisations to optimise beyond resource scheduling. In other words, combining different modules will enable organisations to enhance their efficiency even more. 

Case study “Marketplace” module

After our client transformed their inspection scheduling operations with Jobtimizer, they decided to continue their digital transformation journey with another module – the marketplace module. The goal: to further enhance the efficiency and productivity of the inspection process.

The marketplace module enabled our client to integrate a digital workspace within their existing inspection management system. Within this workspace, our client’s staff was able to post details about pending inspections. Imagine it as a data pool with tasks. Access to these tasks is ensured through a secure portal to external agents who can take over jobs and complete them on the client’s behalf. Each task file has a unique ID, requirements, and due date for inspection check. Only agents with the required certification can take and complete corresponding tasks.

The outcome

The marketplace module allowed our client to expand their operating models by outsourcing low complexity tasks to external agents. That enabled their internal costly case resources to focus on critical tasks and jobs that matter the most. First, our client managed to transform their resource-constrained scheduling process into a more optimised version. Then, with another module, they adopted a new operating model to focus their case resource’s time only on work that matters the most. Both modules delivered quick wins, and our client is now planning further digital transformation with other modules.

resource constrained scheduling

4. Preventing non-critical tasks from becoming critical

When we have resource-constrained scheduling with no proper plan and method for tackling the issue, many non-critical tasks that get pushed back constantly are slowly turning into critical ones. Resource management solutions like Jobtimizer help our clients combat the impacts of resource constraint scheduling and not let non-critical tasks turn red and become critical. 

Are you interested in adopting new operating models with quick wins? Contact us here.


The opportunities of resource-limited scheduling

When the costly casework resource is limited, and the workload grows, organisations look for opportunities to tackle the problem—not making any effort to transform existing processes or adopt new operating models will only make the existing process more complicated. Complications end up in delays, overbooking of staff, overwork, etc. That leads to loss of money, unhappy employees and unhappy customers. By approaching modular digital transformation, organisations can combat resource-constrained scheduling and even eliminate this issue by transforming the work model itself. 

Get to know how Canalix can help you optimise your resource scheduling with modules like Jobtimizer now.

Making efficient resource planning, scheduling, and constant resource management optimisation is crucial for transforming business processes into a more sustainable and cost-efficient version of themselves. And of course, the metrics that are going up are employees’ productivity and overall performance.

The resource management software is a powerful tool organisations use to improve their project planning and automate different processes. While we can point out a couple of highlights that define what makes a good resource management tool, we’ll still have to choose between a wide variety of choices. So it’s hard to narrow down our search to just a couple of resource management solutions. That’s why we made this selection for you.

How do we choose a good resource optimisation software? 

You can always start with our list of seven resource management tools to look at in 2022. Before delving into the selection, let’s remind ourselves what makes resource management software a powerful optimisation tool.

What is a resource management software?

There are hundreds of definitions for resource management, so the world doesn’t need another one. The best description of such a tool may be given by simply listing what it can do:

  • assign resources such as inspectors or field technicians to a project
  • allocate technical equipment, operational time, travel distance to a project
  • tet and control workload balance
  • monitor data about the performance

Thanks to these features, good resource management software will enable you to cut operational costs, improve processes’ speed, and increase productivity. Since it’s hard enough to go through each resource management software’s website to check pricing, features and other functionalities, we made this list for you. Let’s start comparing!

1. Jobtimizer – resource management, job scheduling and workflow optimisation software

scheduling resource optimisation 

Jobtimizer is a resource management software that optimises schedules and delivers immediate results. Because of the software’s modular nature, it can be easily integrated within an existing system.  The benefits its offer: time-saving schedules, efficient resource management and swift decision making, enable Jobtimizer’s user to face quick and efficient results from digital transformation faster than ever before.


Jobtimizer is designed to respond to 4 crucial goals:

  • Improving efficiency and productivity by removing the need for overtime and overtime payments and helping organisations save costs by optimising their resource utilisation.
  • Optimise wasteful activities by reducing driving time, fuel costs and the carbon footprint, always assigning the right person and equipment to the right job and eliminating re-work.
  • Increase customer satisfaction by reducing customer waiting time and eliminating service backlog.
  • Laying the ground for further improvements by allowing organisations to leverage on better operational insights.

 

inspection scheduling software

 


Best For

Jobtimizer as a resource management software is perfect for mid-sized companies, enterprises and public sector organisations that work with costly resources with everyday schedules on the field.

Price

Pay per use system

Key features:

  • Resource optimisation
  • Resource scheduling and allocation
  • System integration via API and modular approach
  • Case management
  • Workflow automation
  • Risk assessment
  • Automated scheduling and route planning
  • Document management
  • AI engine

 


2. Microsoft Project — A Universal Resource Management Software

microsoft project project planning

Microsoft Project is a project management tool developed and sold by Microsoft. It is designed to assist a project manager in developing a schedule, assigning resources to tasks, tracking progress, managing budgets, and analysing workloads.


Best For

Microsoft Project is good for small and mid-size organisations.

Price

Pay per user system.

Key resource management features: 

  • Resource Analytics
  • Visual Heat Maps
  • Project Management
  • Interactive Dashboards
  • Automated Workflows

3. monday.com – Bringing teams to work together in a centralised workload space

resource management monday.com

Monday helps teams work together in one organised place. The software can delegate work projects to one or more team members. This tool makes it easy to track work-related things with great visual style. There are chart views, calendar views, etc., which any team can use. This resource management app allows everyone to create their workflows using simple building blocks.

Best For

Microsoft Project is good for small and mid-size organisations.

Price

Pay per user system.

Key Features

  • Modern UI
  • Customisable
  • Pre-Built Templates
  • Automation
  • Integration with Other Apps

4. Resource Guru – cloud-based resource scheduling app

resource scheduling guru

Resource Guru is a cloud-based resource scheduling application suitable for organisations of all sizes. This application enables booking and rescheduling through a calendar feature and a drag-and-drop scheduling tool.

This tool is exemplary for remote teams within different time zones. However, Resource Guru also has some limitations, such as the lack of task dependencies and time-tracking. So that means that not all types of work are suitable for it.


Best For

Resource Guru is good for freelancers, small and mid-size organisations within different time zone.

Price

Pay per user system.

Key Features

  • Personal Dashboards for All Employees
  • Resource Utilisation Reports
  • Great for Project Managers
  • Drag and Drop Interface
  • Resource Allocation

5. Toggl Plan

toggl resource planning

Toggl Plan users come from all kinds of different industries and team sizes – creative, marketing, development & other tech teams and agencies, construction companies, and similar businesses requiring a simple planning solution.


Best For

Toggl Plan is good for small and mid-size organisations.

Price

Pay per user system.

Key features

  • Managing workloads
  • Project scheduling
  • Task management
  • Team collaboration

6. Infinity — An All-in-One Resource Management Software

infinity resource scheduling

Infinity is an universal resource management platform. This tool enables employees to organise their projects better. It keeps the workspace clean and clear and keeps the critical data close to the users who work with it.


Best For

Perfect fit for small and mid-sized companies that embrace teamwork, run multiple projects and clients.

Price

Flat Rate pricing

Key Features

  • Activity log to track employees in real-time.
  • Data export and import
  • Document Management
  • Team collaboration
  • Mobile integration

7. Paymo – project management software for resource scheduling

paymo resource tracking software

 Paymo is a project management software that teams use for resource scheduling, planning, time tracking and invoicing. They can plan task execution, their duration and the dependencies between them. Paymo visualises in one place everything you need to know about your work – workload, capacity, availability.


Best For

Perfect fit for small and mid-sized companies that embrace teamwork, run multiple projects and clients.

Pricing

Pay per user system

Key features

  • Drag and drop resource scheduling
  • Auto scheduling based on previous task details
  • Auto-sync between tasks and bookings
  • Resource capacity indicator at a user/task/project level
  • Vacation and leave management

Conclusion

Seven is a lucky number; that’s why we end our list here. Some of these resource planning tools have a free trial, but if you’re looking for highly configurable low-code solutions, Jobtimizer is the one to start with. If you like to know more about Jobtimizer and watch the video below or contact us here.