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The use of resource scheduling software helps regulatory agencies in the process of planning, managing and allocating resources in a way that follows the optimisation goals of the agency. An inspection team leader can do effective inspection tracking and aid his decision making to keep the agency’s operational costs below a certain level. The use of field resource scheduling tool for high-risk regulatory inspections is vital for the long term efficiency of the regulators.

Here are 6 reasons why:

1.Visible results, no matter what the workload is

The results of effective resource allocation are equally visible when we’re dealing with large volumes of work or a small volume of tasks. In both types of organisations – large and small, inspection team leaders are improving their planning efforts by making smarter decisions about resource assignments. No matter what is the size of the regulatory agency – the adoption of a field resource scheduling tool is always a good idea.

Related: How to find the best resource management software for inspections?

2.  Save operational costs

Field resource scheduling is important when it comes to allocating a limited number of resources to a growing backlog of inspections. The use of an inspection management platform with a risk scoring algorithm can help team leaders to allocate resources on the field only to high-risk inspections while assigning self-inspection to low-risk enquiries. Making this digitally ensures that team leaders will assign tasks to resources with a relevant skill set and everyone will be notified about it in real-time. Reducing the error rate in field inspection scheduling will result in reducing the operational field inspections costs.

Related: Achieving measurable ROI from resource management – everything you need to know.

3. Improve efficiency

If the same number of inspectors can complete inspections faster, with less driving time between jobs, less stress and less effort, this will eventually make inspectors more motivated and more productive. Team leaders always have visibility on workload and can additionally tackle balance to keep each member of the team productive without overloading his time.

4. Control the time better

How much is the driving time between jobs? What if it can be reduced via route optimisation? Then the resources can have the opportunity to spend less time driving and the prediction of time that’s needed for task completion be more accurate.

Related: The benefits of route optimisation in field inspections

5. Achieve workload balance

Even if we use the smartest field resource scheduling tool on earth, sometimes an inspection will run over schedule. Team leaders will have to quickly design a new work schedule with minimum disruption in the task orchestration.
The use of a proper resource & schedule management software can help regulators reassign overload tasks to inspectors with more capacity and spare those who are overloaded. Achieving this kind of balance is important for having a motivated and effective inspection team.

Related: How resource optimisation boosts task management?

6. Eliminate risks

Planning inspection schedules with priority over high-risk inspections will lead to less risk and improved safety standards. Assigning self-inspections to low-risk cases is going to take the unnecessary burden from the inspector’s shoulder and will help them focus only on field tasks with high-risk scores.

Related: How to implement resource scheduling tool in inspection workflow?

Do you want to have a free product tour with Canalix and see first-hand what our resource scheduling tool can help you achieve? Contact us now.

Everyone have heard government leaders talking about cutting costs. This is a budgetary policy that is happening in every EU country. Now in times of global health, social and economic crisis, these conversations are taking place more often than ever. Making cuts in the budgets seems like a shortcut to getting numbers in order. But shortcuts are not everything. A long-term cost optimisation policy is the smarter way to go for a variety of reasons.

Related: How digital safety inspection program can reduce the cost of inspections?

Shortcut plan vs long-term strategy?

The use of outdated systems in the public sector has led to reduction of the work load and challenged the efficiency of areas like regulatory enforcement in the peak of the covid-19 in Europe. More specifically the inspection management part of the regulatory agencies was challenged when strict social distance measures applied. This affected the citizens and the efficiency of the workforce, operating on the inspection management part.

Read now: A guide for finding the best inspection management software online

As a result there are a lot of conversation about cutting costs in government agencies now. However, optimizing costs is the direction for government agencies that are using outdated systems to run their processes.

“Government leaders often fall into “salami-slicing” budget cuts across the board. “Government leaders’ approach is to make incremental cuts to budgets areas across the board, rather than taking a more strategic cost optimization approach. These cuts can be particularly damaging to IT, derailing digital projects and ignoring the positive impact that budget spent on IT can have in reducing costs elsewhere in the organization.” says Cathleen E. Blanton, research vice president at Gartner.

Digital Transformation Drives Efficiency and Cost Optimisation

With the events that happened in 2020, government CIOs must evaluate whether the government agencies can deliver their services to the public with the current work model. After this assessment is made, the CIO must research alternative models of work. We’re living in the age of cloud technologies, so if we talk about transforming an overlooked field like inspection services, the cloud alternative must be on the top of the list.

Related: All you need to know about cloud adoption in government agencies

By researching cloud alternatives, CIOs must focus on the values of the cloud, but also to make sure that the new work models won’t be a challenge for the workforce. The values may vary. For example in the inspection management part the value may be about optimizing costs for travel of inspectors, in the case management part it may be about optimizing the processing time. The values vary at the different levels of government organizations. The good news is that with a good plan, CIOs may have an overview of the expected outcomes before buying a cloud software for inspections or for somethings else.

Related: Why is it a good idea to test a cloud software with PoC (proof of concept)?

Plan smart, implement cloud smarter

Adopting cloud for government agencies is not a simple task. It must be planned carefully and at different stages. If we look at the wholesome of processes behind regulatory enforcement, we will see room for different software solutions – inspection scheduling, inspection management, compliance management, case management, self-service portals and other e-government solutions. If the cloud implementation is planned to cover different solutions at different stage, then it will be one smart plan that will not only implement cloud, but will also do it in progressive way. It means that at every stage the workforce will be more mature to extract the values that are promised by the cloud.

Related: How route optimisation reduces costs in regulatory agencies?

The strategic approach of cost optimisation requires long term planning skills. This approach starts with formulating clear strategy and then implementing it.

Related: How to formulate cloud adoption strategy?

How to choose the right cloud service supplier?

There are hundreds of options on the SaaS market of cloud solutions for e-governments. However, when choosing a cloud service supplier, CIOs must look for something more than that. They need to identify a supplier, who is willing to be a partner and contribute to the planning of the most optimal cloud adoption plan.

Do you need help for cloud integration of inspection software and case management platforms for government agencies? Or you just want to start with gathering data via self-service portals and plan the further cloud adoption for other public services?

Contact us now.

In our previous article we compared industry-specific inspection software solutions vs all-purpose solutions. There we mentioned the four functionality pillars that optimize the inspection regime of public organizations. They are:

  • case management
  • inspection scheduling
  • inspection execution
  • self-service portals

Now we’ll pay attention to one specific pillar – inspection scheduling. Keep reading if you want to learn the exact ways in which this functionality could be improved via business optimisation platform.

Inspection Scheduling Improvements

Inspections play a crucial role for many public sector organizations to ensure safety, compliance and effective operation. If we have to define what a good solution for inspection optimisation is, then it will be something like:

A good solution for inspection optimization includes optimization of the four functionality pillars – inspection scheduling, inspection execution, case management and self-service.

Since Canalix is a product that prides itself by supporting the optimisation of every part of the inspection regime, we have a lot to tell about the different way through which this is achieved. Let’s start with three main points, dedicated to the improvements of inspection scheduling:

1. Technology improvements and time optimisation

Here’s a “secret” – time is priceless. That’s why every optimization starts and ends with saving time. Inspection scheduling is not an isolated action. It is a group of operations that are taking big pie of the inspector’s time. That’s why Canalix is a solution based on data-driven automation and AI otpimisation technology. This technology transforms the inspection scheduling into a digital and more streamlined process that saves time.

2. Intelligible UX

Technology is not the only way through which inspection optimisation is achieved. Have you ever heard of scandic shic? This is the UX philosophy that the interface of Canalix is based on. With other words – minimalistic and comprehensible. This means that the user friendliness of the inspection scheduling software allows inspectors to work intuitively with it. On the other hand this also means: without having to read long FAQs and manuals.

The UX optimization is both – a competitive feature and a process-based optimisation. So when it comes to comparing two different solutions for business optimization, make sure that you had tested the usability of the product and felt comfortable with it as a user. Because user friendliness is the only way to realize the benefits that the product promises.

Do you want to test the user experience of scheduling inspections with Canalix? Contact us through this form.

3. Reducing of costs

What’s the reducing of time without reducing of costs? The consumer data of Canalix shows that direct improvements in inspection scheduling like time management and usability have their indirect impact on costs. The benefit goes not only to the work process on organizational and individual level. But also to the community itself. Especially when we talk about the public sector. Read more about the benefits of using inspection optimisation platform.

The inspection scheduling optimisation is just a part of a larger digital transformation movement that both the private sector and public organisations are part of. This transformation includes the other pillars of the inspection regime as well. Read here why self-service portals are more important than ever for the inspection driven regulatory enforcement.