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Government Leaders: What to look for in a digital transformation partner?

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Optimising processes, delivering better services to the public, reducing operational costs and improving productivity and compliance – those are the primary goals that governments and state agencies are chasing when undergoing a digital transformation. For example, Iceland uses intelligent court management software to bring automation into the courtrooms. Scotland uses an advanced inspection management system that connects case management processes with an AI inspection scheduling and complexity scoring system to deliver a faster, priority-based response on critical inspections. At the centre of these digital solutions is a technology that enables governments and their agencies to use better the data they already have. The common ground between different solutions like case management software, inspection and job scheduling tools, court automation systems, etc. is based on:

  • Adaptive network
  • Cloud-based infrastructure
  • High level of security.

A successful digital transformation has to have a strong foundation over these three pillars.

1. Adaptive network

In the early days of the internet, network connectivity was based on fixed endpoints. At the same time, today, we have networks that connect users to giant data centres – for example, Netflix, Amazon, Facebook, and why not government public services? Those are the adaptive networks. They are consolidating disparate connections under a common roof to ensure efficiency, optimal use of the data and a good level of control and automation. 

2. Cloud-based agility

Many government agencies are already turning to cloud solutions such as SaaA and PaaS to optimise operations and reduce the financial burden of on-premise IT systems. The use of cloud-based technologies allows big organisations to maximise the value of their data – the one they collect or some other agency shares with them. The scalability and performance capabilities of cloud environments make these solutions the best option for real-time data analysis, automation and AI innovation. The benefits could spread across the whole organisation – reducing costs, improving productivity and efficiency, making the citizen experience great.

3. Built-in security

The larger the network, the harder it is to monitor and manage attacks. That’s why a directly built into network security is the way to ensure a good level of data protection. The concept of connected security provides more visibility on threats and their quick mitigation, which makes this method a preferred way to prevent attacks. 

Why should digital transformation in governments have a solid foundation over these three pillars?

The digital environment is quickly evolving. When a government agency goes digital, the future for this organisation will be very dynamic and in constant evolution to address the new opportunities that come in the sector. A digitally transformed organisation founded on an adaptive network, cloud technologies, and built-in security is the way to ensure that governments will be digitalised today and will be ready for the changes of tomorrow.

What to look for in a digital transformation partner?

Even though those are only three pillars we’re talking about, the process of adopting digital transformation in government requires serious attention over hundreds of details – small and big. Government leaders usually turn to trusted partners to help them adopt a solution to meet the short-term and long-term goals. Canalix is a digital transformation partner to government agencies, and based on our experience with government leaders, we collected some of the most relevant requirements that digital transformation partners should be able to meet:

  • modern technology that provides end-to-end delivery of digital transformation solutions, adaptive network, secure services and cloud-based strategies for scale and integration
  • track record of successful digital transformation projects in government agencies
  • knowledge of sector-specific methodologies
  • good understanding of the problems government organisations are trying to overcome; and how existing processes can be optimised to work better with modern technology.

case management government agency

Evolving with the present

The evolution of governments is already linked with the evolution of technology. Government leaders are trying to equip themselves with the necessary tools to overcome the challenges in the public sector field. 

With the three pillars as a foundation for digital transformation, state and local governments will be equipped to overcome some of the most common challenges facing the public sector. Not only because it’s the way things go. But mostly because digital transformation is the way to: 

  • respond to the citizen’s expectation
  • improve data management
  • provide a good level of cybersecurity
  • fix the staffing shortages issues (via innovative job scheduling solutions, etc.)

Contact Canalix to book a free consultation or book a 15-min product tour.

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The Berlin Declaration: Key Takeaways for Digital Government CIO

What guides the expanding digital government societies in Europe? With the accelerated adoption of digital transformation in the public sector, there comes the need to define the values of digitalisation for the future. This was the main purpose of The Berlin Declaration that was signed by the EU Member States.

What are the values of the digital government societies? According to the Berlin Declaration the main digital government values are:

  1. Validity and respect of fundamental rights and democratic values in the digital sphere;
  2. Social participation and digital inclusion to shape the digital world;
  3. Empowerment and digital literacy, allowing all citizens to participate in the digital sphere;
  4. Trust and security in digital government interactions, allowing everyone to navigate the digital world safely, authenticate and be digitally recognised within the EU conveniently;
  5. Digital sovereignty and interoperability, as a key in ensuring the ability of citizens and public administrations to make decisions and act self-determined in the digital world;
  6. Human-centred systems and innovative technologies in the public sector, strengthening its pioneering role in the research on secure and trustworthy technology design;
  7. A resilient and sustainable digital society, preserving our natural foundations of life in line with the Green Deal and using digital technologies to enhance the sustainability of our health systems.

For government CIOs the most significant parts of The Berlin Declaration are point 6 and 7.

Human centred systems and innovative technologies in the public sector

The end users of public services are the citizens. In terms of accelerated transformation rate, the speed of digital adoption must put the end user’s need first. If we have a well functioning digital infrastructure and everyone in the internal work process is well trained, does that mean that the end users will also be able to include themselves in this flow?

Let’s elaborate on this question and look at some Canalix examples. Imagine that lockdown in EU is over and all of the food facilities are allowed to reopen in 10 days. Some of them will have to go through regulatory inspection to be permitted to work again. How exactly thousands of regulated facilities will be inspected in such a short time?

Digitally transformed regulatory regimes can allow subjects to regulation to perform self-inspections and facilitate the inspection process. But for that, the digital inspection platform must have an operational capacity to offer functional interaction with this specific user role.

Following this example, the needs of the users who request self-inspection can be answered with self-submission portals. After submitting required data to eGovernment portal, the information can be processed against set of criteria and rules that can categorise each food facility with complexity level. This categorisation gives visibility on which inspection entities can be assigned with self-inspection (the law complexity ones) and which require on-site visit by inspector (high complexity ones).

Related: How to formulate good digital transformation strategy in regulatory agency?

Technologies needed for achieving human-centric eGovernment services

Ensuring a human centric digital infrastructure that includes everyone means that there are technologies that are needed to achieve that. Let’s look through Canalix’ perspective again and try to determine what those technologies are.

Data-driven automation in e-governance

Following the example from above, data-driven automation is the technology that can ensure the fast processing of self-submitted inspection data. The low complexity inspection cases can be assigned to self-inspection process in zero time, while the high complexity ones can be automatically assigned to inspectors for on-site visit.

AI for smart government services

Another technology that can facilitate the reopening of the EU economy is Artificial Intelligence. For instance, how do we ensure the optimized performance of on-site inspection on high complexity inspection cases? With the help of AI inspection scheduling and planning can be optimized in a way that will allow inspectors to travel less and cover more inspection ground.

To do smart allocation of cases means to calculate inspectors skillset together with other variables like location and risk level. With this information at store, AI can come up with the most optimal inspection route. The benefits of such inspection optimisation are many, but the most important one is that inspectors can use their time smarter.

Data-driven automation and AI enhanced inspection management can transform the regulatory regime, but also many other public sector areas. Their effect can lead to optimising the costs of government agencies for their process. Something that is going to be very valuable in the economic recovery of the EU.

Resilient and sustainable digital society

Point 7 from the Berlin Declaration is about sustainability in the development of digital society. The aforementioned example with Canalix is also a good illustration of sustainability. Reducing of the carbon footprint and optimised resource utilisation is a direct effect of adopting digital transformation solution in areas like inspection management, but also in many other.

Summary

Now let’s summarise! There are components that government CIOs should include in their digital transformation roadmap, so that their efforts can be in line with the future of digital governance outlined in the Berlin Declaration. These components are:

– Fully functional end-to end digital infrastructure
– Self-submission portals where citizens can perform self-service on law complexity requests
– Rules and data-driven automation to ensure that fast processing of gathered data
– AI to optimise scheduling, planning and resource utilization

The synergy between these components is at the heart of human centric digital society with sustainable long-term perspective. Are you a government CIO looking for digital inspection solution in line with the EU’s vision for e-governance? Contact us.

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Public Sector: How To Approach Digital Acceleration With Inspections?

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“This will change everything” was quite a popular phrase at the beginning of the COVID-19 pandemic. In the world of business this phrase was mostly connected with changes in terms of digital transformation. But digital transformation has been an ongoing trend for the last 15 years. So what’s the different in digital transformation in the post covid-19 era? The answer is simple: what’s different is the speed of adoption of digital infrastructures. The urgency for action is dictated by the uncertainty in the global situation.

The new world context is affecting the pace of cloud adoption in regulatory inspections as well. A field such as regulatory enforcement that’s focused at ensuring the safety of our communities is a serious matter and the urgency for digital acceleration is very sensible there. It means that decisions must be made on a faster pace to ensure the functioning of law enforcing government agencies in the new reality of mass lockdown with growing infection rates.

If we have to summarize the focus that government agencies must keep in the current COVID-19 recovery era, it will come down to:

  • Government agency need to make faster decisions
  • They should focus on automating inspections and leverage on AI in inspections
  • They should focus on real-time risk assessment
  • They should focus on driving agility in inspections
  • They need to stick to cloud-first approach

And all of these must be done on a much faster pace than before the COVID-19 era. So let’s get to the biggest question in this article:

How does digital acceleration in inspection management looks like?

Like every big question, there are a lot of “depends” in the answer of this one. The digital acceleration in inspections depends mostly on the digital adoption strategy of the organisation. In the public sector this means that the CIO must speed up the decision making in the roadmap of the digital adoption strategy. If there’s no digital adoption strategy in motion, then now is the time to make on.

Related: All you need to know about making a cloud adoption strategy

What are the possible ways do accelerate digital transformation in inspections?

  1. Don’t transform outdated legacy systems, move to an entirely new cloud service designed for inspection management. This can be the faster and smarter approach for transforming inspections. But a careful research is needed.Read our guide: How to find inspection management software online?
  2. If on a central level the government has successful history of cloud implementation, then the good example must be followed. Following an already known path can accelerate digital transformation in inspection. For example if a social care institution has a successful history of implementing cloud based case management solution, then the smart move for this institution will be to follow the same path when implementing an inspection management software.
  3. Reorganize spend and move funds from less valuable initiatives to more urgent ones like cloud adoption.

Related: How to approach cost-efficient cloud adoption?

What to expect from accelerated digital transformation in regulatory inspections?

Doing something on a faster pace in the public sector is definitely not normal. But the new reality must be accepted. This means that there are certain red flags that must be kept in mind when we approach accelerated digital transformation in the public sector:

  1. A balance between efficiency and resilience must be kept.
  2. Inspectors, administrators and functional leaders must be equipped with the required skills.
  3. Configurability that can adequately answer the needs to different use segments in inspections (an inspection software must offer configurability for different type of inspections – food safety inspections, construction building inspections, social care facility inspections, playground inspections, etc.
How You Can Drive Digital Business Acceleration

Related: How governments should prepare for the post-pandemic scenarios?

This all is a part of the strategic planning. Strategic planning includes the conversation for the future and the priorities that must be followed if the most likely future scenario is changed (a thing that already happened on a massive scale with COVID-19). A change of the possible scenario such as the global pandemic might require from CIO’s to change the pacing of the digital adoption strategy for inspections. Disruption is not a bad thing if we are able to predict the outcomes.

Do you need help with the strategic planning for the digital transformation of inspections in your organisation?

Contact us now.

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Digital transformation across all government services – how to achieve this?

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Comparing governments with businesses has always helped individuals to understand the concept of government better. It’s the same when it comes to comparing digital transformation in enterprises with eGovernment transformation. In both cases we have a big structure that is divided on different department levels – finances, social care, justice, food safety, road safety, etc. However, in terms of complexity there will always be one winner – and it’s the government.

How complexity differs in businesses and governments?

Businesses are serving the market and make their decisions with the goal of extracting a benefit from the market. Governments are beyond that – they serve both the public and the business and have a regulatory function to make decisions based on information that is gathered with paperwork or e-government services. That’s why we talk about whole other level of complexity.

If we take a close look at different levels within a government we will be able to gain a clear picture on the complexity we’re talking about. Let’s take for an example the structure of the government financial management. If a business doesn’t plan budgets wisely and doesn’t take financial decisions based on objectives like cost-efficiency, then the business will collapse. It’s the same with the public sector. That’s why financial systems have streamlined processes and principles that ensure the financial vitality of an organization.

Related: How to approach cost-efficient cloud adoption in governments?

If a closed eco-system like a small or medium business starts automating their financial management process by process, then we will have a classic digital transformation plan in action. Things in governments are a little bit more complicated. It’s simply so because the complexity of governments requires from the IT decision makers, CIOs and functional leaders the look further in the picture.

Why government CIOs need to look further in the digital transformation picture?

Let’s take for an example a social care regulator. Digital transformation in such structure will start by transforming the internal processes: first automating case management operations, then the inspection management processes, etc. The next stage of transformation will capture the processes with external agents by building up self-service portals. The self-service portals might serve the needs of the Ministry of social care at first and then expand to serving citizens. At certain point the social care bodies will have too much portals to work with. This is the moment when the CIO must come with a solution to integrate the automated processes and move every service under the same roof. This is what we call a fully functional eGovernment platform. To realise the full potential of this concept, CIOs must be able to look far in the digital transformation picture.

Transforming one process may catalyse big transformation across the economy

In times where changes happen fast, public finances are concerned with issues such as cost optimisation and efficient allocation of public money. E-government solutions are common means to achieve this. However, the transformation can’t encompass all government areas at once. It always starts with a single process and ends up transforming the whole ecosystem. In terms of where transformation in the public sector starts from, it always starts with the biggest areas of expenditures. These might be: social care and health, food safety, construction, financial regulations, etc.

Read more: How to set an eGovernment strategy?

So if we look for an answer to the big question how to drive digital transformation across all government services, we must stick to the old rule: start with a strategy. Then do things process by process. Make a long-term plan and create a team that will help you achieve this.

Are you looking for an eGovernment platform that will allow you to integrate automated services like case management and inspection management? Contact us.

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