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To digitise and optimise the inspection scheduling process in regulatory operations is complex. Each inspection requires a unique inspector with specific skills, qualifications and specialism. On the other hand, that requires particular instructions, data capture and associated workflow. Using just a digital inspection checklist is not enough for regulators to have real-time visibility of where things are. 

Inspection scheduling is an integral part of every inspection digitalisation project.


Whether we talk about regulatory inspections at local or national government structures, efficient inspection scheduling is always important. The use of good inspection scheduling software enables regulators to understand their problems better, prevent their repeat occurrence and improve the process. 


What makes an inspection schedule good?

A good inspection schedule is a mix of many components: each inspection has its program with unique instructions, data capture requirements, failure workflows and approval workflows. Last but not least, travel time between inspection jobs can be affected and disrupts the schedules. This mix of components is complex and challenging to manage. That’s why we designed Canalix as an inspection software to help regulators make good inspection schedules with the help of AI and understand their complexity better with machine learning.


How to optimise the inspection schedule?

At Canalix, we help regulators of different shapes and sizes create and manage highly efficient inspection scheduling that enables safety, compliance, maintenance and continuous improvement. We achieve that by offering a robust inspection scheduling software within an inspection platform where scheduling is just one of many inspection management components that get improved. Here are five ways Canalix helps regulators simplify their inspection schedules:

self inspections


  1. Simplifying the unnecessary complex processes

A crucial step to simplifying the inspection management process is transforming the inspection forms. By adding instructions to inspection forms, inspectors can better understand each inspection’s goal. 

At Canalix, we deliver inspection form opportunities that respond to the best practices in the sector. Regulators that use Canalix can rely on inspection forms with:

  • Instructions.
  • Automated workflows simplify the process for inspectors and other staff members and strengthen compliance by flagging relevant follow-up action where needed.
  • Photo and video evidence submission can provide additional context for each inspection.
  • Conditional logic of the forms. For example, the form can require additional photos if the risk score of the inspection is above a certain level.

2. Don’t transform inspections all at once, do it modularly.

When we speak to our future clients about the opportunities to transform their operations with inspection software, we ensure they remember that digital transformation should be perceived as a process. Often that requires a modular approach to achieve sustainable digital transformation impact. The digitalisation of inspections changes not only the work of inspectors but also the work of other actors in the regulatory inspection processes. A digitalised inspection platform can create opportunities for cost-optimisation and productivity improvements if implemented correctly.

That sounds great, and it’s the dream goal of many regulators, but it is also a challenge. We help regulators achieve this goal with an excellent modular strategy and new technologies like AI-enhanced job schedulingIoT technologies, machine learning, remote inspection technologies, and automated risk assessment.

Related: How a regulatory agency can cut costs in 2022?


A regulator starting a digital transformation journey may look like somebody standing in front of a wall with technologies and strategies. Canalix helps regulators bundle the right technologies and priorities into a digital inspection platform where they all tie together. The method may be designed to allow the integration of different modules one by one. That is made possible by the cloud-based inspection software model, a.k.a SaaS (software-as-a-service).

Because inspections in different regulatory areas are complex, lack of integration opportunities is a common issue in inspection software service providers. A digitalised inspection platform designed for regulators is what can deliver the right integration opportunity that would eliminate this issue and provide good data analytics opportunities for swift decision-making.


Case study: Reduce operational costs with inspection scheduling software

Read it to understand:

    • The advantages of modular digital transformation
    • The vital architectural practices and technologies that enable modular transformation
    • How a regulatory agency in the UK is benefitting from a modular approach with Canalix.


3. Strive for efficiency on more than one front

The use of inspection scheduling software doesn’t solve the scheduling problems on its own. It’s a digital transformation step, one of many, that should be carefully planned to bring success. We at Canalix help regulators to achieve efficient inspection scheduling by enabling them to manage the travel time between inspection jobs, the allocation of resources and the shifts of staff.

Managing resource allocation in inspections

Canalix is an inspection management system that enables the regulator to embrace the self-inspection model. Our low-code and high configuration SaaS nature allow regulators to be flexible in times of uncertainties and manage resource allocation with an ever-evolving strive for optimisation.


Managing travel time between inspection jobs

Certain factors define how long an inspection will take – the complexity of the inspection job, the distance between a job and an inspector, the available technical equipment (if needed), the location of the warehouse (if there’s such), the inspector’s skill set, etc. Based on these factors, a route is created between inspection jobs and the assigned inspector.

The efficiency of the inspection schedule depends on the regular’s ability to send qualified inspectors to relevant jobs with minimised travelling time. The skillset is a crucial variable in the route optimisation formula. Based on our expertise with regulators, we refined this formula and offered it as a successful model to our customers from the regulatory sector. 


Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

 


4. Manage resources efficiently when a last-minute change occurs

What if an emergency disrupts the work schedules for days ahead? To reroute the inspection job assignments of expensive resources like inspectors and create new programs that keep operational costs under control is crucial for efficient inspection scheduling. And usually, good inspection software does that. We at Canalix do even more because schedule disruptions also present an opportunity to reduce travel time (compared to the previous work schedule). But to have an efficient rerouted schedule, one must have a fast and prompt reaction to the changes in real-time.

“Just match a job to the right person who can finish it”. It sounds simple but is it? What exactly are we matching – the skillset, the geolocation of the resource (whether it is the one nearest to the job site) or the availability status? Inspection job matching becomes a very complex task if we juggle through different constraints. Canalix can take all these constraints and automatically make a balanced schedule. The result is that only employees with the required skills and certifications will be eligible for the job, and it will be allocated to the one nearest to the job site.

The benefit of using inspection software like Canalix for handling inspection schedules is very evident in emergencies because there are no missed checks, and the service is delivered without compromise in its quality.


5. Make the life of inspectors easier.

Regulatory inspections usually have standard requirements for efficient inspection scheduling:

  • Provide instructions
  • Capture inspections data
  • Evaluate results and initiate corrective or preventive actions
  • Understand what’s due, what’s happened and what hasn’t
  • Track inspection KPIs

Having one inspection platform that does all this for different actors in the inspection management process is excellent for inspectors because they can do everything in one place, and everyone can be on the same page in real-time.

In 2022 regulators have plenty of opportunities to improve and grow by transforming their operations with digitalised inspection platform. One of the digital transformation strategies on the radar of the public sector is the use of SaaS. The benefits of digitalisation are promising, and it’s no surprise that Gartner forecasts worldwide government IT spending to total $565.7 billion in 2022. This is a 5% increase from 2021. That makes us have a closer look at the prospects of inspection software platforms delivered as a SaaS model.


Digital transformation, especially for regulators with on-site inspection management processes, can improve efficiency and help regulators meet times of uncertainty.


When we speak to our future clients about the opportunities to transform their operations with inspection software, we ensure they remember that digital transformation should be perceived as a process. Often that requires a modular approach to achieve sustainable digital transformation impact. The digitalisation of inspections changes not only the work of inspectors but also the work of other actors in the regulatory inspection processes. A digitalised inspection platform can create many opportunities for cost-optimisation and productivity improvements if implemented right.

That sounds great, and it’s the dream goal of many regulators, but it is also a challenge. We help regulators achieve this goal with a good modular strategy and new technologies like AI-enhanced job scheduling, IoT technologies, machine learning, remote inspection technologies, and automated risk assessment.

Related: How a regulatory agency can cut costs in 2022?


A regulator about to start a digital transformation journey may look like somebody standing in front of a wall with technologies and strategies. Canalix helps regulators bundle the right technologies and priorities into a digital inspection platform where they all tie together. The method may be designed to allow the integration of different modules one by one. That is made possible by the cloud-based inspection software model, a.k.a SaaS (software-as-a-service).

Because inspections in different regulatory areas are complex, lack of integration opportunities is a common issue in inspection software service providers. A digitalised inspection platform designed for regulators is what can deliver the right integration opportunity that would eliminate this issue and provide good data analytics opportunities for swift decision-making.


Case study: Reduce operational costs with inspection scheduling software

Read it to understand:

    • The advantages of modular digital transformation
    • The vital architectural practices and technologies that enable modular transformation
    • How a regulatory agency in the UK is benefitting from a modular approach with Canalix.


A snapshot from the practice:

Many inspection team leaders are oriented toward transforming their inspection management system into paperless. That makes them ask for a solution that would enable them to digitise their inspection forms and automate inspection report generation in a format that would be easy to understand and act on. These types of solutions are usually considered quick fixes. After some discussions with inspection team leaders, they realise that the quick fix can lead to new efficiency opportunities. That is where our SaaS inspection software shows them the competitive advantage they could achieve by transforming their inspection management system by using SaaS as an inspection platform.

Ask us more about Canalix, a SaaS digital inspection platform for regulators:

The global pandemic raised many questions about which sectors of the economy are essential and non-essential. It made people reevaluate the importance of some industries over others. As a result, governments finally started addressing the need for digital transformation in overlooked areas such as inspections.


Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

 


Inspection management operations are taking a significant percentage of the annual spending of government agencies. At the same time, it’s a process that is crucial to keeping the public health and safety. That’s why we’re witnessing rising demand for inspection management solutions. So here comes the burning question: what problems are being solved with such tools? What are the benefits that inspection management platforms bring to the regulatory agencies?

RelatedHow Route Optimisation Software Can Reduce the Costs of Inspections?


  1. Less manual work with automated AI inspection software

The daily inspection management process meets a lot of challenges. They usually impact efficiency in the regulators’ offices. Good digital transformation solutions can optimise the entire end-to-end inspection process by providing digital infrastructure for its execution. 


Canalix is a digital inspection platform that transforms inspection management with automation and AI optimisation. These technologies ensure optimised delivery of service that helps regulators cut costs and boost productivity.


2. Fast inspection performance

The data-driven automation in inspections brings a whole pie of benefits. One of these benefits is the speeding up of operations. Everything happens faster by using digital infrastructure for inspection planning, scheduling, execution, and reporting. The real-time electronic interaction between different cases and involved parties drives action for seconds. Without using inspection software, these interactions could take from days to weeks because of the complexity of regulatory case management. But with proper inspection software, this period can be reduced to just a few clicks of the mouse.

3. Improved inspection compliance

Regulations are constantly being updated. Sometimes changes in rules may cause time-consuming restructuring of the inspection management process. A good digital inspection platform can adopt new compliance rules for seconds and then apply them in the whole work process. Automation saves hundreds of hours of manual implementation that is always accompanied by human errors. The use of inspection software can optimise the transition between new regulations and their enforcement and eliminate possible mistakes.

RelatedHow AI Is Changing The Game For Inspection Software?


4. Transparency and Public Trust

The cloud-based digital inspection platform can ensure real-time access to inspection reports. That allows faster delivery of the inspection results to the interested parties. On the one hand, it improves transparency, and on the other hand, this helps maintain public trust, especially when we talk about government agencies and their work.


5. Remote Access To Inspection Services

In challenging times of social distance, digital platforms for inspections have a significant role in maintaining this process alive. It means that regulatory enforcement activity in risky places like social care institutions should be transformed with compliance with the social distance rules. That is where self-inspection and self-service portals can help regulators do their work and comply with the new normal’s social distance rules.

RelatedWhy self-service inspections are important?

There are many levels in the structure of the inspection management process. Good software will support every level of it. Canalix is designed to meet the needs of companies focused on inspection driven regulatory enforcement. If you’re looking for a specific business optimisation solution that addresses the needs of the inspection process, contact us now.

The effective management of the ever-evolving risks during inspecting is vital for the safety and efficiency of regulatory inspections. Having a risk-based inspection program is one of the keys for regulators to achieve and maintain optimal inspection performance. 

Risk-based inspections are inspection management procedures with risk assessment focused on risk factors that determine what kind of inspection plan should be approached. Regulators that use Canalix’s inspection management software successfully use the platform’s capabilities for risk assessment to prioritise critical inspections that need an inspector’s visit over low-risk cases that can be performed with self-inspection procedure or remote inspection.


Case study: Reduce operational costs with inspection scheduling software

Read it to understand:

    • The advantages of modular digital transformation
    • The vital architectural practices and technologies that enable modular transformation
    • How a regulatory agency in the UK is benefitting from a modular approach with Canalix.


The advantages of risk based inspection software

Technically the risk-based inspection methodology transforms various inspection management processes – inspecting, inspection scheduling, evidence submission, data analysis. The goal is to prioritise inspections with the highest risk. The AI engine of Canalix makes all of the required calculations and automatically make the most optimal schedules. Risk-based inspections can be applied to all types of on-site/field checks regulators need to perform. Transforming standard inspection procedures into risk-based inspection programs is worth considering because the latter effectively reduces risks and guarantees public safety.

risk based inspection software


Why using a risk-based inspection software is essential for regulators?

Some of the big reasons why regulators should orient towards the implementation of risk-based inspection programs are:


1. Focus on risk factors

Regulators are constantly trying to cover new and high regulatory standards for inspection operations. That requires a particular focus on the risk factors that impact safety. That, on the other hand, affects costs and efficiency. So focusing on risk factors with a risk-based inspection software is considered a tool for overcoming a cluster of challenges that public sector regulators face today.

2. An excellent preventative inspection strategy

When a critical inspection is risk-informed, it can be conducted with greater attention to detail and with a specific protocol that ensures continuous improvement of the safety status of the inspected. Implementing a risk-based inspection procedure integrates well with the inspection software Canalix. The data analysis from completed inspections can provide feedback to the inspection program and improve the preventative strategy.


3. Improving both – public safety and operational efficiency in inspection management

Approaching risk-based inspections contributes to better regulatory practices to ensure public safety. But it also optimises the inspection process of regulators and enables them to realise efficiency in the inspection planning and scheduling, reporting and other activities. Such efficiency impacts the processes’ speed and costs, making operating expenses more focused and the inspector’s time spent only on work that matters.


Contact us here:

 

 

For regulatory agencies, the investment in highly qualified inspectors is perhaps the most valuable. However, this investment may lose some of its value if there are scheduling issues. That’s why many regulators choose to invest also in good inspection software as a solution to optimise operational costs and cut spending caused by frequent rework or downtime in qualified inspectors’ schedules. So there come the question: how to reduce rework for inspectors? And also:

How do downtime impacts operational costs?

How reducing downtime can help regulatory agencies optimise their spending? If your regulatory agency has only one highly qualified inspector with certification in Explosives, it will be more expensive for you to have his schedule filled with time gaps. If, because of the time gaps, the inspector doesn’t spend the entirety of his time on work that matters, catching up at the end of the month will be more expensive and may hurt his productivity. If the efficiency of processes starts suffering because of lousy scheduling, a new inspection check may be required much sooner than planned. So the price of a single inspection check may become more pricey than initially planned.

On the other hand, with a well-built inspection scheduling software ( one that makes optimal schedules with minimum travel time between jobs), the efficiency of the process can be improved, and the necessity for rework and overtime work minimised. That will ultimately lead to lowering operational costs. And last but not least,  by not having to conduct emergency rework and overtime, the regulator can use more opportunities.

resource scheduling software

Simplify the resource scheduling procedures

If the inspection scheduling process has issues, it’s normal not to have expected results. Desk workers can give feedback on the problems they have with inspection scheduling. One of our clients is a national regulator in the UK. They asked for feedback from their workers, and that’s how they realised that the inspection scheduling process requires the automation of repetitive tasks.

After adopting our resource scheduling software Jobtimizer, their scheduling managers sped up their work and reduced the errors in their tasks. Download our case to see how our resource scheduling software Jobtimzier helped a regulator reduce time spend on manual scheduling with up to 75%:


Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.


Follow the compliance standards.

When conducting an inspection check, inspectors must follow compliance standards and measure the risk for future hazards to get an accurate risk score. That is valuable data that may play a significant role in scheduling future inspection checks. If the risk score is low, the follow-up inspection may be scheduled further in time or appointed as a remote inspection. But if the risk score is high, the following inspection check may have to be scheduled sooner.

If the inspector is handling the inspection checks with tons of paper, it’s easy to miss an essential procedure and forget to check a box in the inspection checklists. Our client avoided these issues by using our inspection management platform Canalix and conducting inspection checks with a tablet. By giving inspectors the required tools and system, they can easily follow and maintain high compliance standards.

Faster response on emergency requests

Sometimes an emergency event may require an inspection check earlier than scheduled. In these instances, our tool Jobtimizer triggers automatic scheduling that prioritises the emergency request over other appointed events, and automatically reshuffles the rest of the schedules to avoid conflicts.

Use the right inspection management system

Not every resource management software is a good fit for a regulator. Government agencies have specific needs, and using a particular purpose-built inspection management software is always better than using some generic, customisable solution. The right inspection software can help regulators automate repetitive tasks and record and store data in the right way that can further be used for visualising patterns and other data.

The data collected by inspection management software like Canalix can help you keep track of how many inspection checks were completed for a period of time and observe how your government agency managed to cut costs with time.regulatory case management software

Why Jobtimizer is the right resource scheduling tool for your government agency?

Jobtimizer is a stand-alone module to the Canalix Inspection Management platform. Jobtimizer provides a configurable and extendable AI-based scheduling engine that allows scheduling constraints and business priorities to be defined.

Constraints can be classified as ‘Hard’ where they need to be fulfilled and ‘Soft’ where it’s desirable that these are met, but not a must for a schedule to be viable. The emphasis or importance placed on a soft constraint is defined by providing each constraint with a score. A typical example of a hard constraint is ‘resource availability”, “availability of required equipment”, and “qualifications or skills” required to perform the job. A typical example of a soft constraint would be job priority, FIFO, and total distance across a scheduled work program.

Book a demo here.

The digital transformation journey in the public sector may look different in different government agencies. Sometimes the process starts with a specific problem that identifies the needed technology. But sometimes, the process is reversed – it begins with particular technology being applied over the existing work process. Our practice as a digital transformation partner taught us that the former approach is the more efficient one, while the latter brings more risk of failure. These observations are especially relevant to the regulatory sector and the transformation of manual inspection processes.

Costly resources like inspectors and highly qualified technicians often have to perform repetitive tasks: running inspections from site to site, recording their checks within paper files. Then this documentation gets entered into an electronic system, which often leads to data errors. The use of digital inspection management tools allows inspectors to focus more on higher-level tasks such as analysing data to improve operations, which by itself is an upskilling benefit. The upskilling of the workforce is essential evidence for the success of digitally transforming manual processes.

rpa automation in inspection management

The automated data collection provides a consistent and accurate work process, enabling inspectors to update their progress more frequently. On the other hand, this benefit allows decision-makers to react quickly to critical changes in the collected data.

In the past, the automation of manual inspection processes was often dismissed as a too complex and expensive endeavour. However, today we have the technologies to transform manual processes without the challenges of the past. With cloud-based infrastructure and affordable wireless devices such as tablets, data gathering and sending is fast, and automation becomes a more realistic goal.

Transforming manual inspection processes with AI and Machine Learning

Regulatory agencies have access to automation technologies such as AI and Machine learning. But their efficiency is present mostly when they are fed with accurate information. The use of digital tools on inspection sites guarantees the gathering of quality information via digital checklists and real-time data transmission. The AI engine can provide decision-making support and improve efficiency and compliance with high-quality data input.

Theoretically, this is the ground regulatory agencies step on when undertaking the digital transformation process. But how are things actually with real-case scenarios? Let’s look at some customer stories we have at Canalix – inspection management platform and dive deep into how the platform handles the inspection process.

Monitoring of critical tasks

Some regulatory agencies no longer consider manual inspections enough for high-risk cases and require digital monitoring or the regular submission of self-inspection data. The compliance improvements need the automation of safety-related inspection schedules.

Improving the safety compliance of high-risk projects requires the automation of safety-related inspection schedules. After a periodic on-site inspection, the regulator may demand new monitoring points submitted by the inspectee via a self-submission portal. Doing this without the costs of sending an inspector on-site and getting the needed data is a classic example of cost-optimisation of operations that goes hand-to-hand with compliance improvements. A double benefit gain that inspection automation services like Canalix are helping regulators achieve.

Turning inspection data into process optimisation insights

Automating the data gathering stage by inspectors is only the first of many steps towards the digital transformation of the inspection process. When quality data is assured, what comes next? Reasonably, it is to turn this data into actionable information and insights. Those insights will help decision-makers to improve operations and strengthen the agency’s regulatory compliance rate.

Turning data into insights is more than just aggregating data from a historical perspective. Canalix, as an inspection platform, collects data that gives individual pictures over each inspector’s capacity and workload so that team leaders can prevent burnout and assure balance is kept in the process of resource scheduling.

Acting upon the gathered data and insights

And, of course, data can be presented in many contexts to different actors within the organisation. For example, an inspector may see information about the inspection site’s conditions in previous inspections or check alerts from IoT devices on the inspection site. This data may shape the structure of the inspection round so that the inspector can focus his attention on the most critical aspects. All for the sake of efficiency, of course. This model of turning data into insights supports the observe, orient, decide, act loop. It enables team leaders to decide based on relevant data that would direct action within the organisation that’s supposed to correct something that’s not working well enough.

The digital transformation approach as a modular step-by-step

Some organisations are looking at technology as a tool to help them fix a single issue – like automating manual inspection processes. Others aim at substantial digital transformation projects that will transform the whole organisation by replacing entire systems, not just separate modules step-by-step. And some organisations wish to test the technology without knowing exactly where they should begin. Canalix offers digital transformation solutions focused on resource optimisation that can speed up progress regardless of which category from those mentioned above we’re talking about. Contact us if you need to know more.

Related: How a regulatory agency cut operational costs with modular digital transformation approach?

 

Adopting cost-efficient inspection models is more relevant than ever for regulators and will keep its rising trend in 2022. Public sector regulators often ask us about cost reduction strategies for inspection operations. Our answers are quite often related to optimising inspection scheduling. That’s why we decided to publish our most given recommendations on what should be expected by inspection management software in terms of cost optimisation.

What is inspection management software?

There are many good inspection software definitions. But what defines Canalix most accurately for our customers is:

The inspection platform serves as a job scheduling and inspection optimisation tool that improves the inspection process, from completing tasks faster to making more efficient inspection schedules that ensure more intelligent management and less expensive operations.

This definition of Canalix as an inspection platform works well for regulators with on-site and remote inspection programs. Also, it helps them to evolve and embrace new remote models like self-inspections for low complexity inspection requests. The user-friendly interface and cloud-based nature are facilitating the adoption of Canalix as a cost-reduction solution to regulators.

 


Resource optimization and business scheduling software

CASE STUDY: OPTIMISING THE RESOURCE ALLOCATION IN REGULATORY AGENCY
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

Which areas in the inspection process endure the most major optimisation with Canalix?

  • Connectivity

All of the participants in an inspection have access to the inspection platform where they can communicate and find the latest and greatest attached to each task.

  • Inspection scheduling

Make inspection schedules for seconds with the most optimal resource allocation. If the inspection program endures a last-minute change, all resources are reshuffled to find the most optimal planning.

  • Decision-making

Having all of the inspection data in one place gives valuable insights for decision-making. The inspection team leader can make important decisions faster. And even make a long-term plan with clear goals set ahead.

  • Costs

The employing of various inspection optimisation solutions in one platform ensures many opportunities for cost reductions. It pretty much delivers optimisation of everything connected with the finances in a regulatory organisation.

 


There are various areas in which inspection software can change things for the better. But of course, there are also a variety of inspection models across different regulatory sectors that have their specifics. That’s why it depends on how much of the potential of an inspection platform like Canalix can be employed to achieve a maximum positive outcome.

A ready to use inspection platform is excellent news for regulators making their first digital transformation step. But it must go together with a degree of customisation to achieve the desired efficiency level. That’s why Canalix provides inspection software with expert help configuring the solution specifically for the customer. Looking for such expert help should be affirmed as a general recommendation when we talk about adopting new inspection management technology.

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How Canalix transforms the world of regulatory inspections?

The inspection software features that make the difference

Inspection Tracking 

The inspection tracking software feature makes it easier to monitor and track the high-risk cases and their potential risks. First, because the digital format allows inspection teams to monitor inspections over time with just a few clicks, they don’t have to dig in a pile of paper. Monitoring risks with a historical perspective provides inspection teams with more information they can use for decision-making.

Real-Time Data

By doing inspections faster, the regulator can ensure safety more efficiently. It’s all due to a variety of factors. But the collecting of real-time data is one the most important ones. With real-time data on one platform accessible by decision-makers and other regulatory enforcement actors, the regulatory sector can quickly transform inspection models to fit better the cost reduction goals.

AI-enhanced inspection scheduling

Digital inspection platform like Canalix is like case management software, inspection scheduling software and resource allocation software working together on the same platform. Regulators don’t have to use three different solutions that don’t work well together. They can have a working platform that eliminates time waste by entering data twice to two separate digital platforms. That’s excellent news for achieving effective inspection scheduling and disruption-free inspection planning.

Mobile / remote inspection capability

The mobile capabilities of Canalix enable inspectors to use their mobile devices while performing digital inspections to capture photos or videos and attach them to the inspection file in the cloud. With inspection software in the cloud, inspectors can upload additional files on-site. If they have to go back to the office to update their inspection file later, the efficiency may suffer. Enabling inspectors to provide further context while making inspections gives inspection teams the power to react to critical inspection-related data on time. 

Inspection optimisation with improved inspection route planning

Making an inspection schedule where inspectors spend minimum time travelling between inspection jobs is hard. But with the AI engine, Canalix helps inspection teams to reduce their time spent on travelling. That enables the inspector to focus better on inspecting and spend less time travelling. That’s a way for regulators to achieve a new level of cost reduction and reduce their carbon footprint. 

resource management tool

How can Canalix help you if you’re a regulator?

The inspection digitalisation experts of Canalix have vast experience in serving regulators by delivering custom inspection software solutions. We can optimise the inspection workflow of regulatory inspections with attention to detail. Request a free 15-min product tour here and start your cost optimisation now

Start your cost optimisation initiative today and fill the form below by telling us more about your goals:

 

 

When we speak of ROI (return-on-investment) in the digital transformation of the inspection process, the KPIs are mainly in terms of efficiency and improved connectivity in inspection teams. That’s so because a digital inspection platform can automate many manual inspection tasks, and regulators can benefit from improving their operational efficiency and safety compliance standards. 

Even though many of the customers of our digital inspection platform Canalix start using it driven by the urge to switch to a paperless inspection management system, they end up with more benefits than simply removing the paper. As a result, they report improvement of more performance indicators than initially expected:

  • Increased operational efficiency
  • Inspection tracking and performance overview by location and inspector as a tool to apply targeted improvement of safety standards
  • Reduced travel time between inspection jobs
  • You are saving time and money on inspection jobs.

But some agencies achieve a more significant ROI than others. So let’s get to the obvious question.

How can regulators achieve a larger ROI from using a digital inspection platform?

Canalix is an inspection platform, and as such, we ran a customer survey with our customers on the effects they observed since they transformed their inspection services with us. Our customer survey’s most popular insights indicate that inspection scheduling is done faster than before with up to 75% improvements, efficiency is improved by up to 40%, and inspection allocation errors are entirely removed due to the AI-enhanced inspection allocation software.

 


Resource optimization and business scheduling software

CASE STUDY: OPTIMISING THE RESOURCE ALLOCATION IN REGULATORY AGENCY
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

How are digital inspection platforms transforming regulatory inspections? 

These inspection optimisation highlights are essential for every regulatory agency with inspection driven processes. But what exactly stands behind them? Our customer survey indicates that using a cloud-based document management systemdigital inspection checklists, uploading photos directly into inspection reports eases communication within inspection teams. Canalix compiles data for team leaders to see the big picture view with an easy-to-use interface. On the other hand, that gives them the power to make informed decisions and predict future problems requiring more regulatory attention. The ultimate goal: improve the safety standards of the agency and target the time of inspectors to the tasks that matter the most.

These customer surveys’ findings highlight the significant ROI results digital inspection platforms bring to regulatory inspections. 

Why are some regulators struggling with achieving significant ROI results in inspection optimisation?

“The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency.” – Bill Gates.

Some customers are digitising their inspection case management with the sole purpose of ditching the paper and being in line with the modern age. But having a digitised inspection case management system is like a stepping stone towards more changes in the inspection process.

For example, the digitised case management data can be seeded into an AI engine and be automatically scored by complexity and risk level. This automated processing enables regulators to allocate their inspector’s time on the jobs that matter the most. Depending on the inspection procedures within the regulator, low complexity cases may be automatically assigned to self-inspection procedures or get a low priority tag.

RelatedWhere do remote inspections and inspection allocation optimisation meet?

This example is just an illustration of the hypothesis that a small step in digitising inspections can evolve into innovative inspection allocation practice that turns the whole process into a more optimal version of itself. That is just an example of why some customers achieve more significant ROIs than others. Adopting a digital inspection platform should be thought of as an opportunity to reimagine the existing processes, not only as a tool to remove the paper or digitise checklists.

Let’s come back to Bill Gates’s words that we quoted above. We’ll conclude that the more we rethink and reimagine the existing inspection processes through the prism of inspection software, the more significant the impact of the transformation will be. So if we have to define one major difference between the customers with large ROI outcomes and customers with small ROI outcomes, it would be the lack of vision for the latter. Defining a clear digital transformation vision requires time and energy. That’s why Canalix, as an inspection management software, always consults future customers about the vision for their future. Do you want to join our list of customers with significant ROI results from the use of inspection softwareContact us for a free demo here.

Team-leads of inspection teams in regulatory agencies often have problems with knowing what’s happening during safety inspections on high-risk cases. Are the complex inspection procedures kept from A to Z? Is there something missing that may increase the risk of hazard? ‘Team leaders can hardly get their eyes on these data when the process is being performed with paper checklists and documents. That’s why they need a digital safety inspections tool. That way, they can pull inspection data from different inspectors, inspectees, risk categories and have a clear vision of what’s going on.

The most prominent benefits of adopting inspection management software are connected with the strategic plans of regulators to combat the challenges they face – reducing operational costs and improving efficiency and quality of inspections. But these priorities must also go hand to hand with enhancing the safety strategy. In the world of regulatory compliance, integration is everything. So it’s safe to say that the fact there are already integrated inspection platforms on the market helps regulators improve their safety strategies in line with other cost-reduction priorities.

So how does a digital inspection platform works to enable regulators to track and improve safety?

Inspection team-leads have one centralised source of data

Are inspectors able to capture the risk factors that require preventative maintenance? This type of question can hardly be answered if a team leader has to check data every week, delivered in a paper folder. 

Being able to download reports and data from a cloud-based inspection platform makes the needed difference. That way, regulatory executives and team leaders can have a standardised method of measuring the system’s efficiency and how it compares to improving safety.

Making inspection reports effective by removing the waiting

inspection tracking software

Inspection tracking with a paper-based system is complicated. By the time you start making sense of the data, the data becomes outdated. That’s why a digital inspection report solution is the key that regulators need to combat manual report processing. That’s the most effective way to extract required data into a dashboard and have an inspection report that makes sense without spending tons of time going through paper folders and pdf files all over your mailbox. 

Read more: How to combat the impacts of resource-constrained inspection scheduling?

Document Workflow

 

With a paper-based inspection management system, it’s hard to update every member of an inspection team with real-time data, reports and other documents. Printing documents and then distributing their content manually to everyone’s desk is complicated. With a digital inspection tool, that’s not necessary anymore because everyone can see all relevant documents uploaded in the tasks he’s assigned.

 

Inspectors can use tech as their assistance

The use of pen and paper is one of the great assistance the civilisation invented. But technology is even better. Inspectors can use their mobile devices while performing digital inspections to capture photos or videos and attach them to the inspection file in the cloud. With cloud inspection software, inspectors can upload additional files while being on-site. If they have to go back to the office and present the other files later, the efficiency of inspections may suffer. Enabling inspectors to provide additional context while making inspections is a sure way to improve safety.

Related: How SaaS inspection platforms can help regulators build resiliency after the pandemic?

 

Make decisions faster

In 2022 regulators can’t reduce operational costs by using paper-based inspection systems. The use of an integrated inspection management platform is the way for inspection team leaders to make smarter decisions towards improving public safety and compliance. Nonetheless, it enables them to translate their decisions about improving safety better to relevant decision-makers and initiate the needed changes faster. 

Do you want to know what an integrated inspection platform looks like? Book a free product tour with Canalix.

 

The use of proper inspection tracking software is crucial for the ability of regulators to solve problems on and off-site. This ability can be negatively affected by incorrect data, missed actions during an inspection, etc. Using a standalone inspection tracking tool and other tools may not work well enough. Or the regulator may not be using an inspection tracking tool at all. Whatever the reason, there is a solution that solves the problems with tracking issues and risks in regulatory inspections.

Collaboration in inspection teams

Collaboration is the key to making inspections happen faster. The corrective nature of inspection checks requires special attention to the collaborative features an inspection software must provide to regulators. Our clients from the regulatory sector report that collaboration via inspection management platform reduces the time needed to complete actions during inspections. That enables inspection teams to move on to the next tasks in their to-do list faster than before.


Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.


How inspection teams’ collaboration is enabled on inspection platforms?

A digital document management system plays a crucial role in collaboration. Canalix enables inspection teams to connect and share documents in real-time to deliver this kind of usability so that other inspection team members can see relevant data when they need it. This document management function helps inspection teams not only in terms of collaboration but also for:

Communication

When an inspection system operates digitally, it’s easy to make updates on communication with inspection teams automatically in real-time. Our clients share that they appreciate highly the clear channel of communication that Canalix provided for them. 

Inspection tracking

With a digital inspection management system like Canalix is far easier to monitor and track the high-risk cases and their potential risks. First, the digital format allows inspection teams to monitor inspections over time with just a few clicks. They don’t have to dig in a pile of paper. Monitoring and tracking risks with a historical perspective enable inspection teams to handle potential threats and improve safety.

Automated inspection reports with easy sharing

It’s remarkable that a machine automatically generates inspection reports based on inspection data. But it’s even cooler to share the essential data with clients, inspectors, administrators or other authorised personnel. Depending on the information access of different groups, the reports can be easily modified to include only tailored information for their level of access.

inspection management analytics software


How real-time data makes the inspection tracking system more efficient?

When our inspections are done faster, safety is ensured more efficiently. It’s all due to a variety of factors. But convenient inspection tracking and monitoring, digital collaboration and real-time data are the most important. 

When these functionalities are accessible on an inspection platform in the cloud, inspection teams can reach their efficiency potential on various devices. Canalix is an inspection platform that delivers this model to regulatory inspection teams. Request a free product tour here.

RelatedHow to optimise inspection services?