How to reduce rework and downtime for costly resources in inspection management?

For regulatory agencies, the investment in highly qualified inspectors is perhaps the most valuable. However, this investment may lose some of its value if there are scheduling issues. That’s why many regulators choose to invest also in good inspection software as a solution to optimise operational costs and cut spending caused by frequent rework or downtime in qualified inspectors’ schedules. So there come the question: how to reduce rework for inspectors? And also:

How do downtime impacts operational costs?

How reducing downtime can help regulatory agencies optimise their spending? If your regulatory agency has only one highly qualified inspector with certification in Explosives, it will be more expensive for you to have his schedule filled with time gaps. If, because of the time gaps, the inspector doesn’t spend the entirety of his time on work that matters, catching up at the end of the month will be more expensive and may hurt his productivity. If the efficiency of processes starts suffering because of lousy scheduling, a new inspection check may be required much sooner than planned. So the price of a single inspection check may become more pricey than initially planned.

On the other hand, with a well-built inspection scheduling software ( one that makes optimal schedules with minimum travel time between jobs), the efficiency of the process can be improved, and the necessity for rework and overtime work minimised. That will ultimately lead to lowering operational costs. And last but not least,  by not having to conduct emergency rework and overtime, the regulator can use more opportunities.

Simplify the resource scheduling procedures

If the inspection scheduling process has issues, it’s normal not to have expected results. Desk workers can give feedback on the problems they have with inspection scheduling. One of our clients is a national regulator in the UK. They asked for feedback from their workers, and that’s how they realised that the inspection scheduling process requires the automation of repetitive tasks.

After adopting our resource scheduling software Jobtimizer, their scheduling managers sped up their work and reduced the errors in their tasks. Download our case to see how our resource scheduling software Jobtimzier helped a regulator reduce time spend on manual scheduling with up to 75%:

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?

• • • • • reducing the scheduling time with up to 75%
        • increasing efficiency of operations with 40%
        • fully eliminating errors in the resource allocation process.

Download the case study.

Follow the compliance standards.

When conducting an inspection check, inspectors must follow compliance standards and measure the risk for future hazards to get an accurate risk score. That is valuable data that may play a significant role in scheduling future inspection checks. If the risk score is low, the follow-up inspection may be scheduled further in time or appointed as a remote inspection. But if the risk score is high, the following inspection check may have to be scheduled sooner.

If the inspector is handling the inspection checks with tons of paper, it’s easy to miss an essential procedure and forget to check a box in the inspection checklists. Our client avoided these issues by using our inspection management platform Canalix and conducting inspection checks with a tablet. By giving inspectors the required tools and system, they can easily follow and maintain high compliance standards.

Faster response on emergency requests

Sometimes an emergency event may require an inspection check earlier than scheduled. In these instances, our tool Jobtimizer triggers automatic scheduling that prioritises the emergency request over other appointed events, and automatically reshuffles the rest of the schedules to avoid conflicts.

Use the right inspection management system

Not every resource management software is a good fit for a regulator. Government agencies have specific needs, and using a particular purpose-built inspection management software is always better than using some generic, customisable solution. The right inspection software can help regulators automate repetitive tasks and record and store data in the right way that can further be used for visualising patterns and other data.

The data collected by inspection management software like Canalix can help you keep track of how many inspection checks were completed for a period of time and observe how your government agency managed to cut costs with time.

Why Jobtimizer is the right resource scheduling tool for your government agency?

Jobtimizer is a stand-alone module to the Canalix Inspection Management platform. Jobtimizer provides a configurable and extendable AI-based scheduling engine that allows scheduling constraints and business priorities to be defined.

Constraints can be classified as ‘Hard’ where they need to be fulfilled and ‘Soft’ where it’s desirable that these are met, but not a must for a schedule to be viable. The emphasis or importance placed on a soft constraint is defined by providing each constraint with a score. A typical example of a hard constraint is ‘resource availability”, “availability of required equipment”, and “qualifications or skills” required to perform the job. A typical example of a soft constraint would be job priority, FIFO, and total distance across a scheduled work program.

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