How to achieve better resource planning in government agency?
How do regulators achieve better resource planning in 2022? Advanced technology, automation, and AI are a solid base for enabling regulatory authorities to unleash their teams’ efficiency by assigning the right inspectors, time, and tools to an inspection job and ensuring that the plan will succeed even if a last-minute change occurs.
Inefficient management of costly resources can cost regulators valuable time and money. That is especially true when regulatory agencies enter a period with an increasing workload while the number of inspectors remains the same. Improving resource management efficiency via inspection software can help regulators take the enormous workload and tackle the potential issues that may come out of poorly managed resource scheduling and planning.
How does resource planning in government agencies look?
Resource planning in a regulatory agency is the process of categorising, scheduling and managing resources such as inspectors that do site visits to conduct inspection checks. The goal that every regulatory agency should have set is to orchestrate this process to guarantee that an inspection will take place at the right time and cost. The use of government resource scheduling software is a way to ensure that the regulator is using the public resources efficiently and productively.
Benefits of resource planning software for inspection team leaders
Inspection team leaders that use resource scheduling software as Jobtimizer report that they managed to improve productivity, inspection performance and cost optimisation thanks to it. Here are some practical examples of how Jobtimizer helped our UK government clients to achieve the goals they had set before contacting us:
They succeeded in improving their inspection tracking system by transforming how they look at their data. Jobtimizer allowed them to make resource planning more visual, and that way, they enabled themselves to start planning inspections better.
They saved time by letting Jobtimizer generate inspection schedules automatically. With the AI engine that considered all types of constraints and rules, inspection team leaders reported that they maximised their inspector’s time on work that matters.
They managed to reduce their carbon footprint by optimising the route planning between inspection jobs. That meant fewer costs spent on fuel and less time spent travelling for all of our clients.
Why the successful digital transformation in regulators starts with resource planning
If you have to plan inspection schedules by turning paper files into excel spreadsheets, you will likely miss opportunities. Making schedules manually on excel files will be a challenge to maximise your time on work that matters. And it will be even more difficult to track if the operational costs are going as per the budget plan because you will lack good visibility on data. These are all real problems that our clients had before adopting Jobtimizer.
By contrast, a few months after using the resource planning system of Jobtimizer, they shared that their team’s workload is better managed, as are also other KPIs.
Related: The essential KPIs of inspection scheduling software
Maximising efficiency with intelligent resource planning
Solely the use of resource planning software doesn’t guarantee that you’ll be able to find the sweet spot between over-allocation and under-allocation of resources. An over-allocation of inspectors leads to overtime and increased costs, while under-allocation means missed opportunities. No leader would like to invest in an inspection optimisation solution to find himself in the two situations mentioned above.
Modularity as the safest road to optimisation
Finding a way to transform inspection management efficiently can challenge regulators that use many tools in their existing inspection management system. But this challenge can be tackled with easy-to-integrate tools that focus on different areas of the inspection process (resource scheduling, data submission, AI complexity scoring, etc.).
Why is modularity crucial for your digital transformation strategy in 2022?
Download this whitepaper to understand:
- The advantages of modular digital transformation
- The vital architectural practices and technologies that enable modular transformation
- Migration strategies to minimize disruption for the business and customers
- How Jobtimizer can help public sector organisations make the transition
- How a regulatory agency in the UK is benefitting from a modular approach
Check out these inspection management tools for your next government digital transformation project step:
- Regulatory Case Management software will support a lifecycle of ensuring compliance and supporting duty holders from registration, inspections, enforcement, and complaint management.
- Resource scheduling software – Jobtimizer is a resource management software that optimises schedules and delivers immediate results. Because of the software’s modular nature, it can be easily integrated into an existing system. The benefits it offers: time-saving schedules, efficient resource management, and swift decision-making enable Jobtimizer’s users to have faster results from digital transformation than ever before.
- Self-submission portals – inspection agencies can give their users more power by enabling them to self-service their inspection requests via intuitive self-submission portals.
The self-service inspection module of Canalix allows external users to register, initiate inspection case processes, follow their status and interact with the authority around their inspection cases. Also, case information and documentation can be securely shared with external stakeholders such as subject matter experts, interested parties or other authorities.
Adopt a resource planning software for your next inspection
It’s good practice to think about resource planning and resource allocation optimisation even before thinking about digital transformation itself. You can visit our Solutions page and look at our inspection optimisation tools.
