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5 Benefits Of Using Digital Inspection Software In 2023

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The global pandemic raised many questions about which sectors of the economy are essential and non-essential. It made people reevaluate the importance of some industries over others. As a result, governments finally started addressing the need for digital transformation in overlooked areas such as inspections.

Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

 

Inspection management operations are taking a significant percentage of the annual spending of government agencies. At the same time, it’s a process that is crucial to keeping the public health and safety. That’s why we’re witnessing rising demand for inspection management solutions. So here comes the burning question: what problems are being solved with such tools? What are the benefits that inspection management platforms bring to the regulatory agencies?

Related: How Route Optimisation Software Can Reduce the Costs of Inspections?

  1. Less manual work with automated AI inspection software

The daily inspection management process meets a lot of challenges. They usually impact efficiency in the regulators’ offices. Good digital transformation solutions can optimise the entire end-to-end inspection process by providing digital infrastructure for its execution. 

Canalix is a digital inspection platform that transforms inspection management with automation and AI optimisation. These technologies ensure optimised delivery of service that helps regulators cut costs and boost productivity.

2. Fast inspection performance

The data-driven automation in inspections brings a whole pie of benefits. One of these benefits is the speeding up of operations. Everything happens faster by using digital infrastructure for inspection planning, scheduling, execution, and reporting. The real-time electronic interaction between different cases and involved parties drives action for seconds. Without using inspection software, these interactions could take from days to weeks because of the complexity of regulatory case management. But with proper inspection software, this period can be reduced to just a few clicks of the mouse.

3. Improved inspection compliance

Regulations are constantly being updated. Sometimes changes in rules may cause time-consuming restructuring of the inspection management process. A good digital inspection platform can adopt new compliance rules for seconds and then apply them in the whole work process. Automation saves hundreds of hours of manual implementation that is always accompanied by human errors. The use of inspection software can optimise the transition between new regulations and their enforcement and eliminate possible mistakes.

Related: How AI Is Changing The Game For Inspection Software?

4. Transparency and Public Trust

The cloud-based digital inspection platform can ensure real-time access to inspection reports. That allows faster delivery of the inspection results to the interested parties. On the one hand, it improves transparency, and on the other hand, this helps maintain public trust, especially when we talk about government case management.

5. Remote Access To Inspection Services

In challenging times of social distance, digital platforms for inspection management services have a significant role in maintaining this process alive. It means that regulatory enforcement activity in risky places like social care institutions should be transformed with compliance with the social distance rules. That is where remote inspection software and self-inspection solutions can help regulators do their work and comply with the new normal’s social distance rules.

Related: Why self-service inspections are important?

There are many levels in the structure of the inspection management process. Good software will support every level of it. Canalix is designed to meet the needs of companies focused on inspection driven regulatory enforcement. If you’re looking for a specific business optimisation solution that addresses the needs of the inspection process, contact us now.

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Approaching Best Practices in Risk Based Inspection Management

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What does risk-based inspection management mean? It’s a regulatory enforcement activity that focuses on the importance and urgency of intervention against a set of risk criteria. In other words, risk-based inspection software prioritises cases imposing high risk on safety. The priority is being defined on risk factors. The risk factors vary depending on the area where the inspection is performed.

Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

What’s challenging is finding the right approach to consider different risk factors and form a risk-focused inspection program. With many regulatory agencies on the road to adopting cloud-based digital infrastructures, the need for establishing an effective inspection model becomes more pressing. Reaping the benefits of digital transformation in regulatory inspections is possible when the inspection program is set up according to the best practices. So what is the right approach to adopt a risk-based inspection software?

Related: How to formulate cloud adoption strategy in a regulatory agency?

Define inspection entities based on risk criteria

Each economic sector has its specifics. A clear distinction must be made between different regulatory areas and the nature of their inspection process. 

What is the minimum inspection frequency for big facilities in populated areas? What is the minimum frequency for work safety inspections in big construction sites? Each economic sector must be defined by its specific risk factors. Once such a broad distinction is made, the minimum frequency of inspections must be determined; risk scoring methodology should be set, etc. The priority of inspection activities depends on local risk factors. This approach is used in France, Finland, Japan, and the United States.

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Prioritisation with a risk scoring system

What is a scoring system? The scoring system is based on a pre-defined point scale. The complexity of each inspection case is determined by a score that considers multiple risks. However, some risks have more weight than others. The scoring system reflects that and helps regulators increase the efficiency of inspections. Some of the countries using scoring systems in their inspection management programs are the UK and Netherlands.

Methodology for adopting risk-based inspection programs

If we were living in 1999, perhaps the best methodology would be to build an excel table and ask the inspector to assess the risk scoring manually. But we’re living in 2022, and technology is far more advanced now. The best methodology for adopting a risk-based inspection program is moving inspections onto cloud-based infrastructure and performing them digitally. With the digital gathering of inspection data, the inspection program can be easily transformed into a risk-based one according to the best international practices benchmarked by countries like the UK and Netherlands.

Transforming inspection management is a complex subject. Trying to sum it up would always result in oversimplification of some sort. Book a free consultation with our team, and we will explain to you in detail how to transform regulatory inspections according to the best international practices.

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The Benefits of Performing Field Inspections With Tablets

One of the most demanding jobs is the job of inspectors. From food safety inspections to construction inspections, inspectors are responsible for essential tasks like recording code violations, improving compliance, and creating detailed reports documented by proofs. All of these with the common goal of ensuring the safety of the community. Last but not least, inspection management requires travelling to an inspection field that is organised often on a tight inspection schedule. So a serious thought is needed when it comes to making the work of inspectors more efficient and, at the same time, less stressful.

Transforming legacy inspection systems into digital efficient system is the modern way to optimise inspections. But what comes after that? What kind of optimisation follows after digital transformation of the inspection management system? Let’s see.

The agility of using inspection management software manifests itself not only as a way to remove the paper from the work processes but also to make inspection scheduling more optimal, filling detailed reports faster and covering more inspection sites for less time possible. In other words, good inspection management software will help inspectors to inspect more and work less.

inspection scheduling software

Inspections with mobile devices

Inspectors who travel to make field inspections find benefit not only in the use of inspection management software per se. They find benefit in the agility of the concept of cloud-based platforms for inspection management. This means that the benefits go beyond the software application and capture other uses, such as mobile devices.

Inspectors are often on the go, so the use of mobile devices for inspection purposes is an important opportunity for them. With tablets, they can easily record inspections, take pictures, make notes, etc., while moving. This turns the usability of the inspection software into an essential aspect when testing the solutions of different vendors.

Resource optimization and business scheduling software

CASE STUDY: ACHIEVING RESOURCE SCHEDULING OPTIMISATION IN REGULATORY AGENCY
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

Paperless workflows go hand-to-hand with mobile devices in inspection management.

Certain kinds of inspections, especially those that ensure safety (food safety inspections, fire safety inspections, road safety inspections, playground safety inspections, etc.), involve a lot of paperwork. The complexity of such inspection processes is being optimized to a great extent thanks to inspection management software solutions like Canalix.

Related: The Complexity Of Inspection Management Made Simple

Depending on the type of inspection, inspectors can eliminate the paper filling part by switching to an electronic environment with a pre-defined inspection checklist that is explicitly configured for the kind of inspection that is being made. The collected data can be shared instantly with relevant collaborators. And the best part is that no printing or reorganising of paper documents is needed for that.

Real-time Inspection Scheduling In Inspector’s Pocket

inspection software

Printing inspection schedules can lead to mistakes. Inspectors should always be well informed about their schedules. That’s why allocating jobs is an essential feature for Canalix. Canalix assigns cases to inspectors with a relevant skill set and geolocation thanks to a sophisticated AI complexity scoring algorithm. The allocation becomes visible in real-time in the inspector’s electronic calendar that can be accessed via tablet or smartphone. This intelligent way for inspection scheduling reduces the risk of making mistakes. Last but not least, it improves inspection planning and makes it easier for inspectors to cover more inspection ground by using fewer resources.

Are you looking for reliable inspection management software that will allow inspectors to do field inspections with mobile devices? Then Canalix may be a good fit for your purpose. Contact us now. 

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Inspection Management Software For Regulators – Benefits

It’s no secret that technology is changing businesses through optimisation every day. Regulatory enforcement is undergoing its digital change as well. However, when searching for inspection software or any other case management system for regulators, chances that you’ll find a universal solution are big. But when we search for a specific and targeted platform that is build to serve the purpose of optimisation for regulatory bodies, it gets tricky to find relevant results.

Inspections are one of the most important ways to enforce regulations and to ensure regulatory compliance—the process of inspecting means examining and assessing something. When we talk about regulatory bodies, inspection management is a serious part of their work. As there are many business optimisation solutions for various businesses, there are business optimisation solutions for regulators as well. Canalix –  inspection management software is such.

BENEFITS OF USING INSPECTION SOFTWARE

When we describe the benefits of using resource optimisation software, it usually comes down to the benefit of two entities – the business and the client. But when the optimisation solution involves government agencies that enforce regulations, the use is not only for the regulator and the subject of inspections but also the community. Since public sector agencies operate with the taxpayers’ money, the constant optimisation of their spending should be a priority. One of the ways to achieve this is by using a business optimisation platform.

The capacity of benefits for the different inspection tools varies. But based on the consumer data we have in Canalix, we can outline these advantages:

  • up to 75% of submissions can be processed automatically​ and up to 60% reduction in process time​
  • up to 50% reduction in inspection report writing time​
  • up to 40% reduction in total travelled distance​
  • Planning of inspectors reduced from days to seconds​
  • No wasted time by wrongly skilled inspectors sending on-site​

Resource optimization and business scheduling software

CASE STUDY: How a regulatory agency cut costs with resource scheduling software?
          • reducing the scheduling time with up to 75%
          • increasing efficiency of operations with 40%
          • fully eliminating errors in the resource allocation process.
Download the case study.

 

Read more: The complete list of benefits that inspection management software can offer in 2020

We will explore each side of the benefits for the regulators and the community in our blog. If you want to see how regulatory enforcement and inspection optimisation products like Canalix work, contact us now.

Learn more about the differences between industry-specific inspection solutions and all-purpose platforms.

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