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What does risk based inspections means? It’s a regulatory enforcement activity that is performed with focus on importance and urgency of intervention against a set of risk criteria. In other words risk-based inspection management is prioritizing cases that are imposing high risk on safety. The priority is being defined on risk factors.  Depending on the specific area where the inspection is being performed, the risk factors are varying.

What’s challenging is finding the right approach to consider different risk factors  and form a risk-focused inspection program. With a lot of regulatory agencies  on the road to adopt cloud based digital infrastructures, the need for establishing effective inspection model becomes more pressing. Reaping the benefits of digital transformation in regulatory inspections is possible when the inspection program is set up according to the best practices. So what is the right approach to build a risk-based inspection program?

Related: How to formulate cloud adoption strategy in regulatory agency?

  1. Define inspection entities based on risk criteria

Each economic sector has its specifics. Obviously a broad distinction must be made between different regulatory areas and the nature of their inspection process. After the broad distinction comes more specific one. What is the minimum inspection frequency for large food facilities in populated areas? What is the minimum inspection frequency for work safety inspections in big construction sites? Each economic sector must be defined by its specific risk factors. Once the broad distinction is made, minimum frequency of inspections is defined, then it’s risk prioritisation time based mostly on historical inspection data. The priority of inspection activities depends on local risk-factors. This approach is considered in countries as France, Finland, Japan and United States.

  1. Prioritisation with scoring system

What is a scoring system?  This is more advanced approach to prioritisation of risk based inspections. The scoring system is based on pre-defined point scale. The complexity or urgency of each inspection case is being determined by a score that takes into account multiple risks. However, some risks have more weight than others. The scoring system reflects that and helps regulators increase the efficiency of inspections. Some of the countries that are using scoring system in their inspection management programs are the UK and Netherlands.

Methodology for adopting risk-based inspection programs

If we were living in 1999, perhaps the best methodology would be to build an excel table and ask inspector to do the risk scoring manually. But we’re living in 2020 and technology is far more advanced now. Long story short, the best methodology for adopting risk based inspection program is by moving inspections onto cloud-based infrastructure and perform them digitally. With digital gathering of inspection data the inspection program can be easily transformed into risk-based one according to the best international practices benchmarked by countries like the UK and Netherlands.

Transforming inspection management is a complex subject. Trying to sum it up would always end up into over simplification of some sort. Book a free consultation with our team and we will explain to you in details how to transform regulatory inspections according to the best international practices.

One of the most demanding jobs is the job of inspectors. From food safety inspections to construction inspections inspectors are responsible for important tasks like recording regulatory compliance, code violations and creating detailed reports documented by proofs. All with the common goal of ensuring the safety of community. Last but not least inspection management requires traveling to inspection field that is organized often on tight inspection schedule. So a serious thought is needed when it comes to making the work of inspectors more efficient and at the same time less stressful.

Transforming outdated inspection systems into new ones is the general way to otpimise inspections. But what comes after that? What are the next best ways to support optimisation in inspection management?

The agility of using inspection management software manifests itself not only as a way to remove paper from the work processes, but also as a way to make inspection scheduling more optimal, filling detailed reports faster and covering more inspection sites for less time possible. In other words a good inspection management software will help inspectors to inspect more and work less.

inspection management platform canalix

Inspections with mobile devices

Inspectors who travel to make field inspections find benefit not only in the use of inspection management software per se. They find benefit in the agility of the concept of cloud-based platforms for inspection management. Which means that the benefits go beyond the software application and capture other uses as well – such as the use of mobile devices.

Inspectors are often on the go and that’s why the use of mobile devices for inspection purposes is important opportunity for them. With tablets they can easily record inspections, take pictures, make notes, etc. while being on the move. This turns the usability of the inspection software into a very important aspect at the stage of testing the solutions of different vendors.

Related: The Importance Of Demo Testing Inspection Management Software

Paperless workflows go hand-to-hand with mobile devices in inspection management

Certain kind of inspections, especially the ones that ensure safety (food safety inspections, fire safety inspections, road safety inspections, playground safety inspections, etc.) involve a lot of paperwork. The complexity of such inspection processes is being optimized to great extent thanks to inspection management software solutions like Canalix.

Related: The Complexity Of Inspection Management Made Simple

Depending on the type of inspection, inspectors can eliminate the paper filling part by switching to electronic environment with pre-defined inspection checklist that is configured specifically for the type of inspection that is being made. The collected data can be shared instantly with relevant collaborators. And the best part is that no printing or reorganizing of paper documents is needed for that.

Real-time Inspection Scheduling In Inspector’s Pocket

field-inspection-management-software-canalix

Printing inspection schedules can lead to mistakes. Inspectors should always be well informed about their schedules. That’s why the allocation of cases is a very important feature for Canalix. Thanks to a sophisticated AI complexity scoring algorithm, Canalix allocates cases automatically to inspectors with relevant skillset and geo location. The allocation becomes visible real-time in inspector’s electronic calendar that can be accessed via tablet or smartphone. This intelligent way for inspection scheduling reduces the risk of making mistakes. Last but not least, it improves the inspection planning and makes it easier for inspectors to cover more inspection ground by using less resources.

Are you looking for reliable inspection management software that will allow inspectors to do field inspections with mobile devices? Then Canalix may be a good fit for your purpose. Contact us now.

The ongoing world health crisis raised many questions about which sectors of the economy are essential and which are non-essential. It made people reevaluate the importance of some industries over others. As a result governments finally started addressing the need of digital transformation in overlooked areas such as inspections.

Inspection management is taking a significant percentage of the annual spend of government agencies. At the same time it’s a process that is crucial to keeping the public’s health and safety. That’s why we’re already witnessing a rising demand in inspection management solutions. So here comes the burning question: what problems are being solved with such tools? What are the benefits that inspection management platforms bring to the regulatory agencies?

Related: How Route Optimisation Software Can Reduce the Costs of Inspections?

1. Less Manual Work

The daily inspection management process meets a lot of challenges . These challenges has their own reflection on reducing the efficiency in the regulators’ offices. A good digital transformation solutions can optimise the entire end-to-end inspection process by providing digital infrastructure for its execution. Canalix is adding in the digital mix data automation and AI optimisation as tools for improving efficiency. These technologies ensure more optimised delivery of the regulatory  inspections. In other words it means less manual work and more automated tasks.

Related: Three Business Outcomes That Canalix Brings To The Public Sector.

2. Faster Inspection Execution

The data-driven automation in inspections brings whole pie of benefits on its own. One of these benefits is the speeding up of operations. By using digital infrastructure for inspection planning, scheduling, execution and reporting, everything happens faster. The real-time electronic interaction between different cases and involved parties drives action for seconds. Without using an inspection software, these interactions could take from days to weeks because of the complexity of case management. But with proper inspection software, this time period can be reduced to just a few clicks of the mouse.

Related: What Makes Canalix A Good Case Management Solution?

3. Improved Compliance With New Regulations

Regulations are constantly being updated. Sometimes changes in regulations may cause time-consuming restructuring of the inspection management process. A good digital inspection platform can adopt new compliance rules for seconds and then apply them in the whole work process. The automation is saving hundreds of hours of manual implementation that is always accompanied by human errors.  The use of inspection software can optimise the transition between new regulations and their implementation and basically eliminate the possible mistakes.

Related: How AI Is Changing The Game For Inspection Software?

4. Transparency and Public Trust

A cloud-based regulatory compliance platform can ensure real-time access to inspection reports. This allows a faster delivery of the inspection results to the interested parties. On the one hand it improves transparency, and on the other hand this helps maintaining the public trust. Especially when we talk about government agencies and their work.

Related: Five Reasons Why Regulatory Enforcement Agencies Need Inspection Software

5. Remote Access To Inspection Services

In challenging times of social distance the use of digital platform for inspections has a big role in maintaining this process alive.  It means that regulatory enforcement activity in risky places like social care institutions should be transformed with compliance with the social distance rules. This is where self-inspection and self-service portals can help regulators do their work and be compliant to the the social distance rules of the new normal.

Related: Why Self-Service Matters?

There are many levels in the structure of inspection management process. A good software will support every level of it. Canalix is designed to meet the needs of companies that are focused inspection driven regulatory enforcement If you’re looking for a specific business optimisation solution that addresses the needs of inspection process, contact us now.

It’s no secret that technology is changing businesses through optimisation everyday. Regulatory enforcement is undergoing its digital change as well. However, when searching for inspection software or any other kind of optimisation software for regulatory enforcement on the internet, chances that you’ll find a universal solution are big. But when we search for specific and targeted platform that is build to serve the purpose of optimisation for regulatory bodies, it gets tricky to find relevant results.

Inspections are one of the most important ways to enforce regulations and to ensure regulatory compliance. The process of inspecting means to examine and assess something. When we talk about regulatory bodies, the inspection management is a serious part of their work. As there are many business optimisation solutions for a variety of businesses, there are business optimisation solutions for regulators as well. The inspection software is such.

BENEFITS OF USING INSPECTION SOFTWARE

When we describe the benefits of using business optimisation software, it usually comes down to the benefit of two entities – the business and the client. But when the optimisation solution involves public agencies that enforce regulations, the benefit is not only for the regulator and the subject of inspections, but also the community. Since public agencies operate with the money of the taxpayers, the constant optimisation of their spending should be priority. One of the ways to achieve this is by using business optimisation platform.

The capacity of benefits for the different inspection tools varies. But based on the consumer data we have in Canalix, we can outline these advantages:

  • up to 75% of submissions can be processed automatically​ and up to 60% reduction in process time​
  • up to 50% reduction in inspection report writing time​
  • up to 40% reduction in total travelled distance​
  • Planning of inspectors reduced from days to seconds​
  • No wasted time by wrongly skilled inspectors send on-site​

Read more: The full list of benefits that inspection management software can offer in 2020

We will explore in depths each side of the benefits for the regulators and the community in our blog. If you want to see for yourself how a regulatory enforcement and inspection optimisation product like Canalix works, contact us now.

Learn more about the differences between industry specific inspection solutions and all-purpose platforms.

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