Posts

safety inspection software canalix

If we look at the official data for non-fatal accidents at work in the EU, the statistic will show us graphs that either go up or down. Going up means more accidents at work, while going down means the opposite. More accidents means more expenses. So the reasonable question here for both  – regulators and private enterprises that are subject to regulations is: how to control the rate of work accidents and keep it down? The indirect answer is: by optimising the safety inspection program of the organisation. The more direct answer that tells exactly how to do that, you’ll find below.

The basic purpose of optimising the safety inspection programs is to ensure:

1. Worker’s safety

Keeping the workforce safe ensures the long-term stability of the company’s worker retention program

2. Good reputation

An organization with low rate of work accidents is an organization with good reputation. It’s an advantage and should be recognized as such.

3. No disruption of operations

The safety of the work environment improves productivity and reduces the disruption of operations. Avoiding disruptions helps company to keep their work on the budget they planned.

4. No fines by regulators

Regulations are being updated regularly. That’s why it’s important to use an inspection solution that ensures that regulations are being followed in an up to date manner. Because fines may seriously side track the company’s plan.

A good safety program may be divided on three components:

  1. Inspection planning & scheduling

    The inspection planning and scheduling component needs constant optimising because a good plan can improve the resource utilisation and prevent mistakes.

  2. Inspection execution

    The inspection execution component is the part that can significantly improve the speed and quality of inspections. The use of technology can transform the work of inspectors by allowing them to use pre-defined inspection checklists or just benefit from entirely digital document management system. The digital infrastructure of the inspection management process can remove the manual work that often slows down inspectors.

  3. Training

    The digital infrastructure allows inspectors to gain better visibility on inspection outcomes and therefore recommend relevant actions and training to the workers that can reduce the risk of accidents on the workplace.

The importance of digitalizing the safety inspection checklists

What’s the best way for inspector to identify risks during safety inspection? By following a checklist. When everything’s written down on a checklist, the inspector has a better chance to cover all of the potential risks. With digital inspection management solution, the process can be improved even more. When regulatory bodies adopt software solutions for safety inspections, the pre-defined checklists can be easily implemented into the work process of inspectors. For different types of safety inspections can be configured specific checklists.

If we go out of the regulatory inspections field for a moment and look at the general impact of checklists, we’ll see double confirmation about their benefits. A lot of researches are pointing that checklists help experts to execute their projects more efficiently. In an important field like safety inspections, the power of checklists must be utilized to ensure the wellbeing not only of workers, but of the community at all.

Checklists remind us of the minimum necessary steps and make them explicit. They not only offer the possibility of verification but also instill a kind of discipline of higher performance.

Source: Checklists help eliminate mistakes and improve efficiency

Why a safety inspection software must allow configurable checklists?

Safety inspections are complex and that’s why configurability must be a part of the requirements to any inspection management solution. A good configurable inspection software will allow regulatory agencies to configure specific checklists for each type of safety inspections – safety inspections for tools and equipment, for electrical concerns, for scaffolding, etc. Checklists are very overlooked component in the inspection programs. Their function is a gamechanger when it comes to data gathering. Because only detailed and correctly gathered data may generate a valuable inspection report. 

The importance of optimising safety inspection reports

The outcome of an inspections ends into a report. The report has the purpose to recommend corrective actions that can reduce the risks of hazards in the future. However, a report may or may not be efficient enough if the best practices aren’t followed.

The efficiency of safety inspections report can be divided on three components.

1. Gathering enough data.

A good inspection checklist is a key to gathering sufficient data than then can be exported into inspection report.

2. Real-time documenting of inspections

Recording inspections in real-time allows inspectors to capture fully their observations. Also they can be accompanied with photos that can be attached to the inspection reports and provide more clear feedback.

3. Give full visibility over inspected entity

The digital gathering of inspection data allows inspectors to gain better visibility over the inspected subjects. Therefore the inspection reports may contain data about trends that are being noticed in the inspection history.

4. Make inspection reports readable

Big words and complex sentences have no place in inspection reports. Reports must be understandable and clear. Automating the generation of inspection reports, based on the gathered data and collected observations, can ensure the readability of the reports.

How to find the right safety inspection software?

With inspection software everything depends on the strategy that the organization is following. If a government agency is following a cloud-first strategy, then sure their focus must be on clod services that deliver inspection management solutions. The same applies for enterprises that want to transform their inner inspections and audits.

Related: All you need to know about cloud strategy in government agencies

Prepare a list of requirements and start your research. Then reach out to potential suppliers and book a Product tour or a Demo session that can highlight the features that can provide the execution of the best practices we described above. The next reasonable step would be to order a proof of concept.

Are you looking for safety inspection software? Contact us now and we’ll help your select the best solution for your safety inspection requirements.

route optimisation in inspections

Route optimisation sounds like a thing that you’d expect Google Maps to do for you. But in the work environment of regulatory enforcement and inspection management, inspectors would think otherwise.

Let’s take for example the job of inspector who does construction site inspections every day. Every inspection site includes a list with areas that must be checked to ensure compliance with safety standards and other regulations. Sometimes these lists contain over hundreds of checkpoints. The small details that surround the important work of inspectors makes the process slow. Often inspectors would spend all they travelling on a long distance to do inspection on one construction site that has a high priority and requires high skillset. If the volume of inspection requests grows with time, the Inspectorate will have to hire more inspectors or make the already hired ones work and travel more. In both cases it will mean more expenses to be made.

The old fashioned way of solving the issue with the growth of workload in inspections would be to hire more inspectors and just send them to more work spots. But this is also a very expensive way. Actually it’s the way of the regulatory agencies that are still not gone through digital transformation. The question is what other way can we offer to them?

What’s the way to reduce the cost of inspections?

The cost of inspections depends on things such as inspector’s location, travelled distance to inspection site and inspector’s salary of course. If we set up manually the inspection scheduling calendar, the most complex inspection cases will go to the most qualified inspectors and sometimes this means that the most qualified inspectors will have to cover the less inspection ground because of the travelling. This is expensive for many reasons. The use of inspection management software can bring drastic optimisations in the inspection routing.

How a software solution can optimise inspection routing?

Imagine that each inspection request is being automatically assigned with a complexity score that takes into account the location, availability and skillset of all inspectors. Now imagine that this software is able to match inspectors with cases by mapping the most optimal inspection routes and taking into account all of the constraints that are scored during the processing of the inspection request. This sounds too good to be true. This is where data-driven automation and AI come at play and make the life of inspectors and everyone in the regulatory agencies easier and way less expensive.

The example with the construction site inspections is not a limit. This kind of inspection solution can be applied to many regulatory areas – food safety inspections, fire inspections, education inspections, energy inspections, home insurance inspections, etc.

route-optimisation-inspections

How route optimisation changes things for regulators and enterprises?

When we talk about route optimisation, we don’t mean Google Maps. It is more than just finding the shortest available route between point A and point B. It’s about finding the most efficient route for someone who is at point X and have to go through points A, B, C, D, E and F and spend different amount of time for inspection. There are stops that must be made between these points and different time must be spend at each one of them. Finding the most efficient route for such a complex task is not easy to be done  manually. That’s why a good inspection software with route otpimisation feature is needed.

Summary of the inspection optimisation benefits:

Route optimisation reduces not only the costs of inspections, but also improves the efficiency of inspectors and allows them to cover more inspection ground by travelling less and ultimately safe their time.

Is Canalix a route optimisation software?

Canalix is an inspection management solution that is focused on transforming the inspection model of regulators and enterprises. Route-optimisation is a key AI-powered feature of the software and is used by our clients. Some of our customer success data shows that our clients reduced the total travelled distance by inspectors with up to 40% and managed to cut costs while improving the inspection process.

Do you want an estimate of how much route optimisation can reduce the costs of inspections in your company? Contact us now.

Related: Why you have to try a proof-of-concept before buying an inspection management software?

food safety inspections

One of the strictest regulation policies in the EU is in the field of food safety. Food safety concerns directly the health of people and their quality of life. That’s why there is strong sensibility to keeping compliance with regulation from the side of the food industry and enforcing regulations from the side of regulatory agencies.

The growing food safety culture leads to the adoption of new technological solutions that can help regulators transform their food inspection model. However, some countries are struggling with the digital transformation of the food safety inspections more than others. In a culture with growing food safety awareness and improved regulatory practices, transforming the inspection management model can make foods even safer.  That’s why the adoption of IT infrastructures in the food safety inspection model is a step that regulators must be taking on (if they haven’t yet).

What can inspection management software do for food safety inspections?

Ditch the paper, embrace the digital

Imagine the paperwork that food safety inspectors and other administrative entities must do to ensure the flow of inspection management. Inspections checklists, copies of documents such as permits, orders, maps, photos of inspection site, etc. It’s a big load of paperwork. Now if we imagine that the paper is being replaced by software that allows everyone to his job digitally, it won’t be hard to see the benefits in terms of productivity.

But the question is how a digital document management system can make foods safer? The answer is in the data. It’s very challenging to organize and present data that is based on paper documents spread all over the cabinets of a food inspection agency. If this data is collected and organized via sophisticated inspection management software, then it can be visualized, analyzed and used for identifying trends and building a better visibility on food inspections. In other words data can be used for making smarter and faster decision making that directly affects the optimisation of inspections.

The bonus thing: the use of inspection software with integrated document management system can improve the inspection management process not only in food regulatory agencies, but also in the food industry itself (by serving as a digital infrastructure for internal inspections and audits).

Inspectors inspect more while working less

If the digital document management safes time for inspectors, how can we enable them to use this time to cover more inspection sites and cases? Digital transformation allows regulatory agencies to leverage on technologies such as AI to optimise inspection scheduling and inspection routes so that inspectors can be send on the most optimal inspection routes without causing a conflict in their schedules. The application of such AI-driven inspection management can ultimately lead to long-term cost savings for the regulators because of the optimized resource utilization.

Related: How to reduce the cost of inspections with routing optimisation?

Reduce human errors with the help of data and AI

An employee of the Food Safety Agency may assign wrongfully skilled inspectors to an inspection case. As a result there will be a lot of time and costs wasted for nothing. Automating food safety inspections with the use of data and AI can dramatically reduce the making of such mistakes. The effect of such optimisation can be seen from miles. The question is why it takes so long for the public sector to turn to new technologies that can ensure the safety of our communities?

Related: How AI can transform inspections?

How a food regulator embraces digital transformation?

It all starts with strategy. Your organization has a digital transformation strategy? Good. Then it will be easy for the CIO to prioritize the adoption of inspection software for food safety. Even if your organization doesn’t have a strategy, now is the time to make one.

Contact Canalix here, if you need food safety inspection software and a digital transformation strategy.

Related: Understanding a digital transformation strategy