In our previous article we wrote about the reasons why SaaS solutions are smart choice for transforming the inspection management model. The 2020 pandemic is expected to accelerate the use of SaaS platforms. This is so mostly because SaaS solutions are offering fast and easy solution for working outside the premise of the office. This kind of flexibility is strongly needed by the regulated industries and the regulators themselves. Especially the part of them that uses old systems that can’t provide functional integrity in the post pandemic new normal.

Related: How SaaS inspection platforms are providing security and productivity boost to the regulators?

The post covid-19 acceleration in the use of SaaS solutions is yet to be measured. What’s clear as of now is that the use of cloud-based inspection solutions is one of the optimal shortcuts to efficiency in the work-from-home era.

A survey of over 820 IT decision makers conducted in March by 451 Research (now part of S&P Global Market Intelligence), titled Voice of the Enterprise: Digital Pulse, Coronavirus Flash Survey March 2020, brings insights that some of the transformations, imposed by the pandemic are likely to have a long lasting effect. That’s why the planning of the future of enterprises and governments must be long-term.

cloud inspection solutions and management

This graph was taken from the “Voice of the Enterprise: Digital Pulse, Coronavirus Flash Survey March 2020”.

What does long-term means for the regulatory compliance & inspection industry?

Simply said it means that enterprises and government agencies that were using old systems (inspection software, case management systems, bpm, etc.) prior the pandemic, should fundamentally rethink their systems for the future. Productivity and security are the first important issues that should be resolved in crisis-induced transformation. These problems are important and their solving is a really great progress for the companies that look forward temporary solution. But looking at the bigger picture, there are other benefits at hold  in the using of cloud-based SaaS solution. If we look at Canalix’ costumer’s data, the list of benefits goes beyond productivity and security:

• Up to 75% of submissions can be processed automatically and up to 60% reduction in process time
• Up to 50% reduction in inspection report writing time
• Up to 40% reduction in total travelled distance
• Planning of inspectors reduced from days to seconds
• No wasted time by wrongly skilled inspectors send on-site

Related: The Benefits of Using Inspection Software In Regulatory Compliance

However, the real value of these efficiency improvements can be experienced only if the implementation of the new cloud-based inspection model is a long-term strategy. If we look at the benefits from the perspective of long-term value, we will go beyond productivity and security straight into the field of cost cutting:

1. Reduction of costs for maintaining hardware

The use of cloud-based inspection solutions leads to cutting the costs for maintaining the hardware that ensures server infrastructure on-premise. The larger the enterprise, the bigger the cut of the costs. In the post pandemic world where the new normal will include more work from home, the efficiency and costs optimization can walk hand by hand. In the world of inspection management and regulatory compliance, SaaS solutions can realize this promise fast and secure.

2. Reducing the time and cost of training

Talking of fast, you probably wonder what’s the meaning of the fastness in terms of cloud-based inspection software. The development and implementation of tailor-made software solution can take months to years. In more conservative environments such as the public regulators, the training of staff is also a challenge. This whole set up process can be reduced literally to days and hours if a reliable SaaS platform is involved.

Related: Choosing Inspection Software: Tailor-made or SaaS solution?

Of course, specific industries as the regulatory enforcement have more specific needs than a regulated business enterprise. SaaS platforms allow customization that can fit better the specifics of the inspection management field.

Related: Industry-specific vs all-purpose inspection platforms

The conversation about benefits from using cloud-based SaaS inspection software could be endless. Whether we talk about obvious advantages of the SaaS model or not that obvious, the current growth in the use of these platforms proves that there’s a big value in their usability. Facing a future where the remote work model is one of the most viable ones, makes the need of reinventing the traditional work models more urgent.

Do you want to experience first-hand the steps to migrating inspections and regulatory compliance to a cloud service? Contact Canalix now.

The COVID-19 health crisis induced tones of conversations about digital transformation. This naturally led to many researches that are trying to define the level of preparedness of both public and private sector to work from home. In one of their researches on the topic, Gartner are sharing that:

  • By the time Generation Z fully enters the workforce in 2030, the remote work will increase by 30%.
  • In 71% of organizations today remote work is an existing policy.

These findings are clearly indicating that remote work is here to stay. However, Gartner’s research also states that:

54% of HR leaders indicate that poor technology and/or infrastructure for remote working is the biggest barrier to effective remote working.

Looking long-term there’s a clear sign that the business is unprepared to enter the future. At least that was the big picture before the global outbreak of COVID-19.

The few months we’ve spend into the “new normal”, have already send a signal to the public and private sector that the business must adapt to the remote work model.

We’re being forced into the world’s largest work-from-home experiment and, so far, it hasn’t been easy for a lot of organizations to implement.

says Saikat Chatterjee, Senior Director at Gartner.

What are the challenges for adopting remote work model?

Right now there are many questions for the future of business and almost all of them revolve around the work from home perspective. Every organizations has unique needs and ways to implement a model for remote work. The bottom line that connects them all is the technology. A solution brought by modern technology is what’s going to help every kind of business out there to meet the future.

Related: Why safety inspection programs need digital transformation?

Since Canalix is an inspection management software, our expertise in an relatively overlooked field in terms of digital transformation gives us deep insight into the most typical challenges that enterprises with outdated systems face when trying to implement a remote work model. The list of these challenges starts with:

Security in accessing data

The regulatory enforcement industry is a good example for industry where workers are going through security protocols while doing their job. If regulators restructure their work process to remote work, they must have working solution for granting secure access to sensitive data. This solution will allow every link in the inspection-driven enforcement chain to function remotely. This is an existing issue for a variety of enterprises: financial authorities, banking, insurance, governments and local governments, health & medical compliance subjects, etc.

Now imagine if the future of remote work comes sooner than 2030 and all of these essential industries are still using outdated software systems. In this scenario security will be just the first of a series of problems. Then will come the productivity challenge. If the outdated technology had worked good in the office setting with the organization, it’s no longer going to be the same in home setting. The security is just the first and most visible problem that will bring others issues later.

SaaS inspection platforms are solution to the remote work problem in regulators

These challenges can be most fully addressed right now by SaaS solution. We already talked in our blog why SaaS software is a better deal than tailor-made software for inspections. Granting secure access to data to everyone within an organization is a promise that can be realized by cloud-based SaaS solutions. In the context of inspection management it means that inspectors, administrators and all kind of personnel can have an access from anywhere to the digital infrastructure that allows them to do their job.

Related: Five Benefits Of Using Inspection Management Software

Security and productivity are the general reasons why enterprises should update their inspection systems now. The ones that already did, are working as efficient as before the covid-19 global outbreak. By looking at the SaaS market landscape, you’ll see that there are different solutions for case & document management, CRM, BPM, etc. But if you’re looking for solution with focus on inspection management, you will have to narrow your search. Read our article about the benefits of using an industry-specific solution. 

Related: How to compare different software solutions for business optimisation?

Are you looking for cloud-based SaaS solution for regulatory compliance? Do you need a software that will transform the inspection management process of your organization? Canalix can show you how it works. Contact us for live demo now.