Making efficient resource planning, scheduling, and constant resource management optimisation is crucial for transforming business processes into a more sustainable and cost-efficient version of themselves. And of course, the metrics that are going up are employees’ productivity and overall performance.
The resource management software is a powerful tool organisations use to improve their project planning and automate different processes. While we can point out a couple of highlights that define what makes a good resource management tool, we’ll still have to choose between a wide variety of choices. So it’s hard to narrow down our search to just a couple of resource management solutions. That’s why we made this selection for you.
How do we choose a good resource optimisation software?
You can always start with our list of seven tools for resource management to look at in 2022. Before delving into the selection, let’s remind ourselves what makes resource management software a powerful optimisation tool.
What is a resource management software?
There are hundreds of definitions for resource management, so the world doesn’t need another one. The best description of such a tool may be given by simply listing what it can do:
- assign resources such as inspectors or field technicians to a project
- allocate technical equipment, operational time, travel distance to a project
- control workload balance
- monitor data about the performance
Thanks to these features, a good resource management software will help you cut operational costs, improve processes, and increase productivity. Since it’s hard enough to go through each resource management software’s website to check pricing, features and other functionalities, we made this list for you. Let’s start comparing!
1. Jobtimizer – resource management, job scheduling and workflow optimisation software.
Jobtimizer is a resource management software that optimises schedules and delivers immediate results. Because of the software’s modular nature, it can be easily integrated within an existing system. The benefits it offers: time-saving schedules, efficient resource management and swift decision making, enable Jobtimizer’s user to face quick and efficient results from digital transformation faster than ever before. Basically, Jobtimizer can play the role of the perfect resource planner, with the help of an AI of course.
Jobtimizer is designed to respond to 4 crucial goals:
- Improving efficiency and productivity by removing the need for overtime and overtime payments and helping organisations save costs by optimising their resource utilisation.
- Optimise wasteful activities by reducing driving time, fuel costs and the carbon footprint, always assigning the right person and equipment to the right job and eliminating re-work.
- Increase customer satisfaction by reducing customer waiting time and eliminating service backlog.
- Laying the ground for further improvements by allowing organisations to leverage on better operational insights.
Best For
Jobtimizer as a resource management software is perfect for mid-sized companies, enterprises and public sector organisations that work with costly resources with everyday schedules on the field.
Price
Pay per use system
Key features:
- Resource optimisation
- Resource scheduling and allocation
- System integration via API and modular approach
- Case management
- Workflow automation
- Risk assessment
- Automated scheduling and route planning
- Document management
- AI engine
2. Microsoft Project — A Universal Resource Management Software
Microsoft Project is a project management tool developed and sold by Microsoft. It is designed to assist a project manager in developing a schedule, assigning resources to tasks, tracking progress, managing budgets, and analysing workloads.
Best For
Microsoft Project is good for small and mid-size organisations.
Price
Pay per user system.
Key resource management features:
- Resource Analytics
- Visual Heat Maps
- Project Management
- Interactive Dashboards
- Automated Workflows
3. monday.com – Bringing teams to work together in a centralised workload space
Monday helps teams work together in one organised place. The software can delegate work projects to one or more team members. This tool makes it easy to track work-related things with great visual style. There are chart views, calendar views, etc., which any team can use. This resource management app allows everyone to create their workflows using simple building blocks.
Best For
Microsoft Project is good for small and mid-size organisations.
Price
Pay per user system.
Key Features
- Modern UI
- Customisable
- Pre-Built Templates
- Automation
- Integration with Other Apps
4. Resource Guru – cloud-based resource scheduling app
Resource Guru is a cloud-based resource scheduling application suitable for organisations of all sizes. This application enables booking and rescheduling through a calendar feature and a drag-and-drop scheduling tool.
This tool is exemplary for remote teams within different time zones. However, Resource Guru also has some limitations, such as the lack of task dependencies and time-tracking. So that means that not all types of work are suitable for it.
Best For
Resource Guru is good for freelancers, small and mid-size organisations within different time zone.
Price
Pay per user system.
Key Features
- Personal Dashboards for All Employees
- Resource Utilisation Reports
- Great for Project Managers
- Drag and Drop Interface
- Resource Allocation
5. Toggl Plan
Toggl Plan users come from all kinds of different industries and team sizes – creative, marketing, development & other tech teams and agencies, construction companies, and similar businesses requiring a simple planning solution.
Best For
Toggl Plan is good for small and mid-size organisations.
Price
Pay per user system.
Key features
- Managing workloads
- Project scheduling
- Task management
- Team collaboration
6. Infinity — An All-in-One Resource Management Software
Infinity is an universal resource management platform. This tool enables employees to organise their projects better. It keeps the workspace clean and clear and keeps the critical data close to the users who work with it.
Best For
Perfect fit for small and mid-sized companies that embrace teamwork, run multiple projects and clients.
Price
Flat Rate pricing
Key Features
- Activity log to track employees in real-time.
- Data export and import
- Document Management
- Team collaboration
- Mobile integration
7. Paymo – project management software for resource scheduling
Paymo is a project management software that teams use for resource scheduling, planning, time tracking and invoicing. They can plan task execution, their duration and the dependencies between them. Paymo visualises in one place everything you need to know about your work – workload, capacity, availability.
Best For
Perfect fit for small and mid-sized companies that embrace teamwork, run multiple projects and clients.
Pricing
Pay per user system
Key features
- Drag and drop resource scheduling
- Auto scheduling based on previous task details
- Auto-sync between tasks and bookings
- Resource capacity indicator at a user/task/project level
- Vacation and leave management
Conclusion
Seven is a lucky number; that’s why we end our list here. Some of these resource planning tools have a free trial, but if you’re looking for highly configurable low-code solutions, Jobtimizer is the one to start with. If you like to know more about Jobtimizer and watch the video below or contact us here.
Frequently asked questions
- How improving resource scheduling impacts resource optimisation?
- Which resource scheduling features help organisations optimise their costs?
- Resource management tool for regulatory inspections – where to find it?
- How does resource scheduling optimisation works?
- How to achieve measurable ROI from resource management software?
